Objectives

The primary objective is to procure and deliver high-quality 240-litre wheelie bin bags to support general waste management operations at Town Hill Hospital. The procurement aims to ensure a reliable, compliant supply chain while adhering to the KwaZulu-Natal Department of Health’s supply chain management policies and preferential procurement frameworks.

Scope

The contract covers the supply and direct delivery of 320 packs of 240L wheelie bin bags to Town Hill Hospital. Each pack contains 50 units, resulting in a total quantity of 16,000 individual bags, packaged as 80 bales (four packs per bale). The quotation validity period is 90 days, and there is no recurring contract duration as this is a single-delivery procurement. All pricing must be firm and inclusive of transportation, handling, and applicable VAT.

Technical Requirements

• Product Specifications: Clear colour, 60–80 microns thickness, length of 140 cm, and width of 170 cm.
• Quality Standards: Must comply with relevant SANS/SABS specifications. Products must be brand new, unused, and possess a minimum shelf life of six months upon delivery. Expired or second-hand items will be rejected.
• Packaging: 50 units per pack, bundled into bales of four packs. Total requirement: 320 packs/50 (80 bales).
• Sampling Process: Physical samples are mandatory. The institution will request samples from the top three highest-scoring bidders via email. Samples will be evaluated for compliance, with testing costs borne by the bidder. Failure to submit compliant samples results in disqualification.
• Documentation: Fully completed returnable documents are required, including administrative forms, tax clearance verification, Central Suppliers Database (CSD) registration, and B-BBEE proof for preference claims.

Skills and Qualification Requirements

No specialized technical or professional skills are mandated, as this is a standard goods supply tender. However, bidders must demonstrate operational and logistical capacity to deliver the full quantity within the stipulated timeframe. Suppliers must maintain a clean delivery record, proving they have not defaulted on previous public sector orders. Financial stability, adequate stock availability, and the logistical capability to transport and unload goods at the hospital site are essential. Compliance with all statutory procurement regulations is mandatory for qualification.

Notable Terms and Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points for price and 20 points for specific socio-economic goals. The 20 points are exclusively reserved for enterprises located within the Msunduzi Municipality to promote local economic participation. Claiming these points requires valid proof of local presence, such as a B-BBEE certificate or sworn affidavit.
• Performance Security: Successful bidders must furnish performance security within 30 days of contract award, typically via a bank guarantee or certified cheque, to mitigate non-performance risks.
• Anti-Collusion & Cover-Quoting Prohibition: Strict monitoring prevents bid-rigging or cover-quoting (multiple entities bidding under different names for the same opportunity). Violations lead to immediate disqualification and potential exclusion from public sector contracts for up to ten years.
• Delay Penalties: Late deliveries incur financial penalties calculated at the current prime interest rate per day of delay. Persistent delays allow the purchaser to source substitute goods, cancel the contract, or claim damages.