Objectives

The primary objective is to secure a reliable supplier for the one-off provision and delivery of essential cleaning materials to KwaZulu-Natal Department of Health facilities. The procurement aims to ensure consistent availability of high-quality, compliant cleaning supplies while adhering to public procurement legislation and advancing socio-economic transformation targets.

Scope

The contract covers the supply and delivery of a comprehensive range of cleaning products, including:

• Detergents (dishwashing liquid, general purpose bleach, multipurpose cleaning cream)
• Multi-purpose cleaners and ready-to-use concentrates
• Refuse and bin bags (clear, heavy-duty, varying sizes)
• Furniture polish, air fresheners, and cleaning sponges
• Telescopic feather dusters, laundry powder, and fabric conditioner
• Dish cloths, heavy-duty mops, and replacement mop heads

Quantities are specified per item, with delivery required to designated health facility locations. The agreement is structured as a single, one-off supply event. All transportation and delivery costs must be fully incorporated into the quoted unit prices.

Technical Requirements

• All items must strictly comply with the detailed specifications, including chemical composition, dimensions, packaging formats, and relevant South African National Standards (SABS/SANS) and National Regulator for Compulsory Specifications (NRCS) regulations.
• Quotations must be submitted using official, unaltered forms. Electronic submissions are explicitly prohibited.
• Each product offering must be accompanied by descriptive literature, colour photographs, or brochures to verify compliance.
• Goods must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Bidders must maintain active registration on the Central Suppliers Database (CSD) and hold a valid tax clearance status.
• Pricing must remain firm for a validity period of 90 days.
• Evaluation follows a strict three-stage process: administrative compliance, specification adherence, and a combined price/preference scoring model.

Skills Requirements

As this is a goods-supply tender rather than a service contract, formal professional or trade qualifications are not mandated. However, successful bidders must demonstrate robust logistical and supply chain capabilities, including efficient inventory management, timely delivery coordination, and quality assurance processes. Suppliers must also possess strong administrative capacity to accurately complete mandatory returnable documents, navigate public procurement compliance frameworks, and manage contractual obligations under the General and Special Conditions of Contract.

Key Terms & Conditions

• 80/20 Preference Point System: A procurement scoring methodology where 80 points are allocated for competitive pricing and 20 points for specific socio-economic goals. Full points are awarded to enterprises that are 100% owned by Black African women.
• Central Suppliers Database (CSD): A national Treasury-maintained registry used to verify supplier legitimacy, tax compliance, and company registration before contract award.
• Prime Interest Rate Penalty Clause: A contractual provision stipulating that delayed deliveries will incur financial penalties calculated daily at the prevailing prime interest rate until performance is completed.
• SBD Documentation: Standard Bidding Document forms required by law to disclose conflicts of interest (SBD 4) and claim preference points (SBD 6.1). Failure to submit these correctly results in immediate disqualification.