Objectives

The primary objective of this tender is to procure and deliver a specified assortment of tree species to five educational institutions within the Drakenstein Municipality. The procurement supports municipal landscaping, greening initiatives, and environmental sustainability efforts while ensuring value for money through competitive pricing and adherence to national procurement legislation.

Scope of Work

• Supply & Delivery: Provide ten distinct tree species across Bakerville Primary, Groenheuwel Primary, Mbekweni Primary, New Orleans Primary, and Roodezandt Secondary. Each school receives a customised selection, with most species required in single units and select species in pairs.
• Tree Specifications: All trees must be aged between one and three years, measuring 0.5 to 2 metres in height, and supplied in 5-litre containers.
• Delivery & Ancillary Materials: Deliveries will be made to the designated parks depot. Each tree must be accompanied by 5 to 10 litres of compost, plus additional 20-kilogram compost bags as itemised in the pricing schedule.
• Pricing & Validity: All quotes must be firm, inclusive of value-added tax, and remain valid for a minimum of sixty days after the closing date.

Technical Requirements

• Regulatory Compliance: Submission of the complete Municipal Bidding Document (MBD) suite, including bidder registration details, declaration of interest, past supply chain management practices, and independent bid determination certificates.
• Tax & Financial Standing: Valid South African Revenue Service (SARS) Tax Compliance Status PIN is mandatory. Bidders must provide municipal service accounts not older than sixty days, confirming no outstanding payments exceeding ninety days.
• Economic Empowerment: Certified B-BBEE verification certificate or sworn affidavit must be submitted. Non-compliant bidders may still participate but will forfeit related preference points.
• Database Registration: Bidders must be registered on the Drakenstein Municipality supplier database prior to contract award.
• Evaluation Framework: Contracts are evaluated using an 80/20 preference point system, with eighty points allocated to price competitiveness and twenty points distributed across socio-economic goals.
• Contractual Terms: The General Conditions of Contract (2010) apply, alongside any special conditions stipulated in the quotation package.

Skills Requirements

The tender does not mandate specialised professional qualifications or advanced technical certifications. Successful performance relies on established logistical capabilities, reliable transport infrastructure, and efficient nursery stock management. Bidders must demonstrate administrative proficiency in compiling compliant bidding documentation and possess basic horticultural knowledge to ensure tree viability during transit, handling, and initial depot handover.

Key Terms & Concepts

• 80/20 Preference Points System: A standard South African public procurement evaluation model where eighty percent of scoring is determined by bid price, and twenty percent is allocated to predefined socio-economic objectives such as empowerment status and geographic location.
• B-BBEE (Broad-Based Black Economic Empowerment): A national policy framework that assesses a company’s contribution to economic transformation. Verification levels directly influence preference point allocation during bid adjudication.
• Locality Preference: An evaluation criterion that awards maximum points to enterprises operating within the Drakenstein municipal area, with reduced points for broader regional presence and zero points for entities outside the province.
• MBD Forms: Standardised municipal bidding templates designed to enforce transparency, verify financial and tax standing, prevent collusion, and formally declare conflicts of interest in line with national supply chain regulations.