Objectives

The primary objective is to maintain a comfortable, safe, and conducive working environment across specified KwaZulu-Natal Department of Health facilities by executing major preventative servicing and maintenance on existing split air-conditioning units.

Scope of Work

The contractor will perform comprehensive servicing and maintenance across multiple clinical and administrative buildings, including Orthopaedics, HAST Unit, Iris Marwick, CPS, and the Regional Training Centre (Northdale). The scope encompasses cleaning coils and fan blades, inspecting components for wear or damage, checking and tightening loose fittings, replacing or cleaning air filters, and systematically documenting all identified defects. Each unit requires a dedicated check sheet, followed by a comprehensive post-service inspection report. All works must be executed with minimal disruption to ongoing facility operations. The contract is once-off, with a maximum completion period of two weeks following official site handover, preceded by a one-week lead time for material and spare part procurement.

Technical Requirements

• Mandatory minimum CIDB contractor grading of 1ME (Mechanical Engineering).
• Strict adherence to the Occupational Health and Safety Act, National Building Regulations, municipal by-laws, fire regulations, and specific SANS standards covering room air-conditioners, ductwork, electrical wiring, refrigeration systems, and controlled environments.
• All replacement components must be genuine OEM parts, and all materials must carry SABS approval or equivalent internationally recognized marks.
• An Electrical Certificate of Compliance is required for any electrical work performed.
• A three-calendar-month guarantee against faulty materials, equipment, and workmanship is mandatory.
• Invoicing is strictly conditional upon the submission of completed unit-specific check sheets and comprehensive service reports; no payment will be processed without full documentation.
• Workmanship must be verified and approved by a designated Chief Artisan or Works Inspector.

Skills and Personnel Requirements

• All field personnel must be qualified Trade Tested Refrigeration Technicians.
• Technicians must hold valid registration with the SAQCC Gas scheme at a minimum of Category A.
• Bidders must demonstrate relevant experience by submitting proof of at least one similar project, comprising an award letter or purchase order and a corresponding completion certificate.
• Contractors must possess proven competency in servicing air-conditioning and refrigeration equipment with traceable references.

Explanation of Key Terms

CIDB 1ME: A Construction Industry Development Board contractor grading indicating foundational competency in mechanical engineering construction and services. Level 1 is the entry threshold for mechanical engineering projects.

SAQCC Gas Category A: Certification issued by the South African Qualification and Certification Committee for Gas Workers. Category A authorizes technicians to safely handle refrigerants and gases in low-pressure systems, which is a legal requirement for air-conditioning maintenance and installation in South Africa.

80/20 Preference Point System: A South African public procurement evaluation model allocating 80 points based on competitive pricing and 20 points for socio-economic transformation goals. Full points are granted to enterprises that are 100% owned by historically disadvantaged persons (Black Africans).

SBD Documentation: Standard Bidding Documents mandated by national treasury guidelines, used to verify legal compliance, financial standing, conflict-of-interest disclosures, and preference point claims throughout the procurement process.