Tender Summary: Supply of Antibacterial Mats

Objectives

The primary objective is to procure a one-off supply of clinically compliant antibacterial mats for immediate deployment at McCord Provincial Eye Hospital. The procurement aims to secure cost-effective, hygienic floor protection solutions while adhering to provincial supply chain management policies and socio-economic transformation targets.

Scope

• Item: Antibacterial Mats
• Quantity: 480 units
• Packaging Structure: Mats are supplied in boxes containing four packs, with each pack comprising 30 peel-off sheets per mat (equating to 120 units per box)
• Delivery Destination: McCord Provincial Eye Hospital
• Contract Duration: Once-off delivery
• Quotation Validity: 90 days from closing date

Technical Requirements

• Material: Manufactured from low-density polyethylene (LDPE) or antimicrobial-treated plastic films.
• Sheet Design: Approximately 30 disposable, individually numbered, peel-off sheets per mat.
• Adhesive: Water-based acrylic adhesive enhanced with antimicrobial and antifungal agents.
• Dimensions: 150 cm × 90 cm.
• Quality Certification: Must meet ISO, CE, and SABS/SANS standards. Proof of approval is mandatory.
• Product Condition: Brand new, unused, with a minimum remaining shelf life of six months upon delivery.
• Sample Submission: Physical samples or detailed technical brochures must be submitted by the closing deadline. Samples serve as an objective evaluation criterion and will be retained if the bid is successful.
• Regulatory Documentation: Valid SAHPRA authorisation for manufacturing, wholesaling, or distributing relevant medical/health supplies is required.

Skills Requirements

No specialised technical or professional qualifications are mandated. The tender evaluates commercial and logistical capability, requiring bidders to demonstrate reliable supply chain management, inventory handling, timely delivery execution, and strict compliance with public sector administrative and financial reporting standards.

Notable Terms & Conditions

• 80/20 Preference Point System: Evaluation scores 80 points for price competitiveness and 20 points for specific socio-economic goals. Full points are awarded for verified South African ownership. This system ensures that pricing alone does not dictate the award; strong alignment with ownership criteria can significantly influence the final decision.
• SAHPRA Licence Requirement: Listed as compulsory. Although typically associated with regulated medical devices, suppliers must confirm whether their specific product line falls under SAHPRA jurisdiction and provide corresponding authorisation documentation.
• Performance Security & Penalties: Successful bidders may be required to submit performance security within 30 days of award. Delays incur financial deductions calculated at the current prime interest rate per day, with contractual termination rights reserved for prolonged non-performance.
• Warranty: Twelve-month warranty from delivery acceptance, covering defects in materials, workmanship, or design under normal hospital use.
• Mandatory Compliance Documents: Bidders must submit updated CIPC registration, B-BBEE status verification or sworn affidavit, Central Supplier Database (CSD) compliance report, and SARS tax clearance validation. Failure to provide these results in immediate disqualification.