Objectives

The primary objective of this tender is to procure essential surgical and clinical consumables for Newcastle Regional Hospital on a once-off basis. The procurement seeks to secure compliant, high-quality medical supplies at competitive rates while adhering to South African public sector procurement legislation, emphasizing value for money, transparency, and socio-economic transformation through preferential procurement.

Scope

The tender covers the supply and delivery of various surgical and patient care items to Newcastle Regional Hospital. Specific items include:

• Preterm nappies (>800g)
• Baby/infant body bags (white, with zip)
• Medicine measures (50–75ml)
• Sterile paediatric nasal oxygen cannulas
• Adult identification bands (pink)
• Disposable 3-ply surgical face masks

The contract is structured as a single delivery event with a 90-day quotation validity period. All pricing must be firm and inclusive of delivery costs to the specified facility.

Technical Requirements

• All goods must strictly comply with the detailed specifications outlined in the annexures.
• Products must hold current SABS and SANS approval.
• Supplies must be brand new, unused, and possess a minimum shelf life of six months upon delivery.
• Pricing must be fixed, quoted in South African Rand, and include all transportation and handling charges.
• Bidders must demonstrate proven capacity to deliver similar surgical items through verified proof of past performance.
• Top-scoring bidders may be required to submit physical product samples for objective evaluation during the final assessment stage.

Skills & Business Requirements

• Valid registration and verification on the Central Suppliers Database (CSD).
• Tax compliance clearance via the South African Revenue Service (SARS).
• Submission of a valid B-BBEE certificate or sworn affidavit (mandatory for qualification, though not scored for preference points).
• Completion of all mandatory returnable documents, including SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), and official quotation forms.
• Ability to operate within strict anti-collusion and cover-quoting frameworks.
• Administrative capability to manage documentation, invoicing, and delivery tracking for a one-off government contract.

Notable Terms & Conditions

80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points specifically for companies that are at least 51% owned by Black people. Failure to submit supporting proof results in zero points for this category but does not automatically disqualify the bid.

Stage 5 Sample Evaluation: After initial scoring, the top three bidders will be contacted to submit physical product samples. Only fully compliant samples will be accepted; if all submitted samples fail inspection, the procurement process restarts from scratch.

SBD 4 Broad Disclosure: Bidders must declare any personal or business relationships with any employee of the entire KwaZulu-Natal Department of Health, regardless of the specific hospital or division where the tender was advertised. Non-disclosure constitutes a false declaration and grounds for immediate disqualification.

Anti-Cover-Quoting & Penalties: Submitting multiple bids through different entities for the same tender is classified as cover-quoting and treated as fraud. Late delivery incurs daily penalties calculated at the prime interest rate, and the department reserves the right to terminate contracts, impose restriction penalties (up to 10 years), and claim damages for non-performance.