Objectives

The primary objective of this tender is to procure professional-grade audio equipment to support municipal broadcasting, podcasting initiatives, council sittings, and public meetings. The municipality aims to enhance internal and external communication through reliable, high-fidelity sound capture and playback solutions.

Scope

The scope covers the complete supply and delivery of nine categories of audio hardware and accessories. The procurement includes portable recording systems, broadcast and wired microphones, digital mixing consoles, mounting hardware, professional cabling, studio headphones, a portable public address system, and protective transport cases. Suppliers must specify the delivery period on their quotation. Upon contract award, the successful bidder will be required to sign a formal written contract form.

Technical Requirements

All supplied equipment must meet or exceed the following minimum specifications:

• Portable Podcast Recorder/Mixer: Minimum four XLR inputs and four headphone outputs.
• Broadcast Microphones: Three XLR dynamic microphones optimised for speech, interviews, and podcasting.
• Wired Meeting Microphones: Two packs of three dynamic microphones each (six total) for shared council and public meeting use.
• Microphone Stands: Nine desktop stands, allocated one per XLR microphone.
• Cables: Eight balanced XLR microphone cables, ten metres in length, professional grade.
• Headphones: Two closed-back studio monitoring headphones.
• Council Audio Mixer: One unit with at least eight XLR inputs, USB audio interface capability, main and auxiliary outputs, and basic equalisation.
• Portable PA System: One battery-powered unit with a minimum 500W peak output, Bluetooth connectivity, an integrated mixer, and two cordless microphones.
• Equipment Cases: Two padded or semi-hard protective cases/backpacks for cameras, lenses, batteries, and microphones.

Skills Requirements

This tender is strictly a supply-of-goods procurement; therefore, no specialised installation, commissioning, or maintenance skills are mandated. Suppliers must, however, demonstrate commercial capacity to source, package, and deliver professional audio equipment within the agreed delivery timeframe. Basic logistical competence and adherence to standard public sector compliance protocols are expected.

Key Terms & Compliance Notes

The evaluation applies an 80/20 Preference Point System, where eighty points are allocated for competitive pricing and twenty points for specific socio-economic goals. These goals prioritise historically disadvantaged enterprises and businesses operating within the municipality’s local jurisdiction. Additional Locality Points are awarded based on verifiable proof of residence or municipal rates payment within the jurisdiction. Bidders must submit standard municipal compliance declarations covering conflict of interest, past supply chain practices, and independent bid determination. Valid tax clearance status, Central Supplier Database registration, and Broad-Based Black Economic Empowerment certification are mandatory for qualification. Quotations must be printed on official company letterhead, signed, and submitted before the closing deadline; late bids will be rejected.