Objectives

The primary objective of this tender is to procure essential hospital supplies for operational use at Charles Johnson Memorial Hospital. The procurement aims to secure high-quality, compliant goods while adhering to public sector supply chain management principles. A secondary objective is to advance national transformation targets by awarding maximum preference points to fully South African-owned enterprises.

Scope

This is a once-off supply contract covering the provision of plastic foldable tables, 10-litre pedal bins with lids, and medium and small cooler boxes. Delivery must be made to Charles Johnson Memorial Hospital in KwaZulu-Natal. The quotation validity period is 90 days, and the estimated contract value does not exceed R50,000,000 (inclusive of all applicable taxes). The scope includes the complete supply, transportation, and unloading of goods at the designated facility, along with any incidental services necessary for successful delivery.

Technical Requirements

• All supplied items must strictly comply with the attached product specifications and recognised quality standards.
• Goods must be delivered in the specified unit packaging and meet durability and safety requirements suitable for healthcare environments.
• Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, leasing, or distribution of relevant medical or healthcare-related devices.
• Proof of past performance is mandatory: bidders must submit at least one verified order and invoice demonstrating prior delivery of similar goods to a private or public health facility.
• All Standard Bid Document (SBD) forms, including declaration of interest and preference claims, must be fully completed and signed.

Skills Requirements

No specialised engineering or technical installation skills are required. However, bidders must demonstrate proven logistical and supply chain management capabilities, including inventory control, timely delivery, and coordination with healthcare facilities. Administrative competence is essential to accurately compile and submit all mandatory compliance documentation. Prior experience in supplying public or private health institutions is strongly preferred and serves as a key evaluation criterion.

Key Terms & Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points for specific socio-economic goals, primarily rewarding fully South African-owned enterprises. The lowest acceptable tender determines the applicable preference system.
• Central Supplier Database (CSD): Mandatory registration with the national government supplier database is required to verify company legitimacy, banking details, and tax compliance.
• Sample Submission Protocol: Although no initial samples are required, the top three scoring responsive bidders may be requested to physically submit product samples. Non-compliant samples or refusal to participate may result in disqualification or a fresh procurement process.
• SBD Declaration Forms: Bidders must complete prescribed government forms, notably SBD4 (Disclosure of Interest) to declare any relationships with state employees, and SBD6.1 (Preference Points Claim). False or incomplete declarations constitute grounds for immediate disqualification.
• Tax Clearance & B-BBEE Documentation: A valid Tax Clearance Certificate from the South African Revenue Service (SARS) and a B-BBEE status verification certificate or sworn affidavit (for eligible enterprises) are compulsory returnable documents.