Objectives

The primary objective of this tender is to procure and deliver a specified inventory of industrial valves to Ugu District Municipality. The procurement aims to secure cost-effective, compliant, and reliable supply while adhering to municipal supply chain management regulations and national preferential procurement policies.

Scope of Supply

The tender covers the supply and physical delivery of nine distinct valve categories to the municipality's designated storage facility at Park Rynie Stores (PRN No 2 Preston Road, Park Rynie). The required quantities are as follows:

• 40 MM Ball Valve MF: 10 units
• 40 MM Gate Valve: 10 units
• 50 MM Ball Valve FF: 10 units
• 50 MM Double Air Valve: 10 units
• 50 MM Ball Valve MF: 10 units
• 50 MM Gate Valve: 10 units
• 50 MM Leveldex Control Valve: 2 units
• 75 MM Wedge Gate Valve T16-LHC Capped Top: 2 units
• 80 MM Leveldex Control Valve: 2 units

All pricing must be quoted exclusive of VAT, with a mandatory 15% VAT addition applied during evaluation. Submitted quotations must remain valid for a minimum of thirty days from the closing date.

Technical Requirements

Bidders must submit their responses using official municipal bidding templates without re-typing or altering the provided formats. All submissions must be physically sealed, clearly endorsed with the requisition reference number, and deposited in the designated municipal tender box before the strict deadline. Faxed, emailed, typed, or late submissions will be automatically rejected. The contract is governed by the General Conditions of Contract and municipal supply chain regulations. Bidders must provide certified proof of tax compliance status, valid BBBEE ownership documentation, and sworn affidavits to substantiate preference point claims. Any bidder convicted of fraud, corruption, or listed as a tender defaulter within the past five years will be disqualified.

Skills & Compliance Requirements

No specialized engineering or installation skills are explicitly required, as the tender focuses solely on supply and delivery. However, bidders must demonstrate strong administrative and compliance capabilities, including:

• Proficiency in completing standardized municipal bidding and declaration forms accurately.
• Ability to verify and maintain current tax compliance status and register with relevant municipal supplier databases.
• Logistical competence to deliver goods to the specified municipal store within agreed timeframes.
• Understanding of preferential procurement documentation requirements, including ownership affidavits and specific goal certifications.
• Commitment to ethical supply chain practices, with full disclosure of any conflicts of interest or state employee affiliations.

Notes on Specialized Terminology & Procurement Framework

• Leveldex Control Valve: A specialized automated valve commonly used for regulating water levels in reservoirs, tanks, or treatment plants.
• Wedge Gate Valve T16-LHC Capped Top: A gate valve with a solid wedge design for leak-proof shut-off. T16 indicates a specific pressure/class rating. LHC stands for Locking Handwheel Cap, which prevents unauthorized operation. Capped Top means the valve stem is sealed against environmental ingress.
• MF/FF: Abbreviations for Male/Female threaded connection ends, indicating pipe compatibility requirements.
• 80/20 Preference System: An evaluation methodology where 80 points are allocated to competitive pricing and 20 points to socio-economic goals, including black ownership, rural/urban local business promotion, and empowerment of youth, women, or persons with disabilities.
• MBD Documentation: Standard South African municipal bidding templates used to verify legal standing, tax compliance, conflict of interest, independent bid determination, and past supply chain conduct.