Tender Summary

Objectives

The primary objective is to procure a one-off supply of clear medium-sized polythene bags for routine operational use at Greys Hospital. The procurement seeks to secure cost-effective, high-quality packaging materials while complying with South African public sector supply chain management regulations and transformation targets.

Scope

• Product: Clear medium polythene bags
• Quantity: 35,000 units, supplied as 20 bales of 250 units each
• Delivery Location: Greys Hospital
• Contract Type: Single transaction (once-off)
• Validity Period: 90 days from closing date
• Pricing: All-inclusive delivered price; delivery and incidental costs must be factored into the quoted amount

Technical Requirements

• Specifications: Bags must measure 280 x 305 x 32 mm, be transparent/clear, and classified as medium size
• Quality Standards: Goods must be new, unused, and free from manufacturing defects. Expired or second-hand products are strictly prohibited
• Shelf Life: All supplied items must have a minimum remaining validity of six months upon delivery
• Compliance Verification: Bidders must formally confirm specification adherence. Non-compliant offers are automatically disqualified
• Sampling Process: During evaluation, the top three scoring bidders may be requested to submit physical samples for verification. Failure to provide samples when instructed results in rejection
• Documentation: Mandatory submission of completed official quotation forms, Central Suppliers Database (CSD) compliance reports, and tax clearance validation

Skills Requirements

No specialized technical, engineering, or professional skills are mandated for this procurement. Bidders must demonstrate standard commercial and logistical capabilities, including:

• Reliable distribution and delivery infrastructure capable of meeting hospital timelines
• Financial stability to fulfill a once-off supply obligation
• Proficiency in completing mandatory government procurement documentation and compliance declarations
• Familiarity with South African preferential procurement frameworks and supply chain regulations

Notable Terms & Conditions

80/20 Preference Point System: Evaluation awards 80 points based on price competitiveness and 20 points for specific transformation goals. Full points are allocated to companies at least 51% owned by Black people. Proof of ownership (BBBEE certificate or sworn affidavit) must be submitted to claim these points.

Four-Stage Evaluation Process: Bids progress through strict sequential stages: (1) Administrative compliance, (2) Specification compliance, (3) Objective criteria/sample submission, and (4) Price and preference scoring. Failure at any stage results in immediate disqualification.

Performance Security: Successful bidders must provide a performance guarantee (e.g., irrevocable letter of credit, bank guarantee, or certified cheque) within 30 days of contract award.

Delay Penalties: Late deliveries incur daily financial penalties calculated using the current prime interest rate applied to the value of delayed goods. Repeated delays may lead to contract termination and procurement of substitute goods at the supplier's expense.

Cover-Quoting Prohibition: Submitting multiple quotations under different company names for the same bid is classified as fraudulent conduct. Violations result in immediate disqualification, potential public sector trading restrictions, and legal action.