Objectives

The primary objective is to appoint an accredited contractor to execute general building repairs and maintenance works at the Matete Matches Building in the Free State. The appointment aims to secure compliant, cost-effective, and quality service delivery while adhering to national public procurement regulations and preferential scoring frameworks.

Scope

The contractor will perform general building repairs and maintenance as outlined in the attached Bill of Quantities and specifications. All works must be executed at the designated site in Kronstad. The scope encompasses the supply of materials, labour, plant, and equipment, with all delivery costs included in the quoted price. Any additional or extra work requires prior written variation orders issued by the Department. The Department’s project manager retains full authority to conduct inspections, verify progress, and approve payments based on completed quantities.

Technical Requirements

• Maintain a minimum Construction Industry Development Board (CIDB) grading of 2GB or higher.
• Hold an active Logis number at the time of quotation submission.
• Demonstrate tax compliance via a Central Supplier Database (CSD) report or Tax Clearance Certificate (TCS).
• Submit a valid Broad-Based Black Economic Empowerment (B-BBEE) verification certificate or sworn affidavit.
• Provide proof of company residence (valid lease, municipal accounts, or clearance certificate not older than three months) to claim locality preference points.
• Demonstrate financial capacity with a minimum working capital of R100,000, evidenced by a bank statement or surety from a National Credit Regulator (NCR)-registered provider (not older than six months).
• Complete and submit all prescribed Standard Bidding Documents (SBD 1, 3.1, 4, and 6.1) alongside a formal quotation on company letterhead.
• Quoted prices must be firm, inclusive of VAT, and valid for ninety days from the closing date.
• Furnish performance security within thirty days of contract award notification.
• Comply with a twelve-month warranty period post-acceptance (or eighteen months post-shipment).
• Attend a compulsory briefing session scheduled for the specified date.

Skills Requirements

• Appoint a dedicated project manager holding a civil engineering-related qualification directly relevant to the repair and maintenance scope.
• Demonstrate proven capability through reference letters for completed projects valued above R500,000 each, awarded within the preceding five years.
• Ability to accurately complete preferential procurement scoring across eight specific goals, including women and youth ownership, disability inclusion, locality, and B-BBEE status.
• Capacity to manage contractual variations, adhere to strict inspection protocols, and maintain statutory and financial compliance throughout the execution period.

Explanation of Key Terms

• Logis: The National Treasury’s Central Supplier Database system used for official supplier registration, validation, and ongoing management of government contractors.
• CIDB Grading 2GB: A Construction Industry Development Board classification that certifies a contractor’s technical competence and financial capacity to undertake construction works up to a defined monetary threshold.
• GCC (General Conditions of Contract): Standardised government contract clauses governing performance security, warranties, delay penalties, termination rights, dispute resolution, liability limits, and anti-corruption provisions.
• 80/20 Preference System: A procurement scoring model allocating eighty points to competitive pricing and twenty points to socio-economic transformation goals (B-BBEE level, youth/women ownership, disability, and local residency).