Objectives

The primary objective of this quotation is to procure and install high-quality commercial rubber door mats at GJ Crookes Hospital to improve facility hygiene and safety. The mats are intended to effectively trap dust, moisture, gravel, and sand from footwear at designated main entrances, thereby reducing slip hazards and maintaining cleaner indoor environments.

Scope of Work

The contract encompasses the complete supply, delivery, and fitting of two (2) indoor/outdoor rubber door mats within the New Core Block Building. This is a once-off project with a strict delivery and installation deadline of four (4) weeks from contract award. The successful bidder will be responsible for transporting the goods to the hospital, executing the installation in the specified locations, and ensuring compliance with all technical and administrative requirements throughout the ninety (90)-day validity period.

Technical Requirements

• Quantity & Dimensions: Two units total. One mat measuring 1.5m x 2.0m for the East Wing Level 3 Main Entrance, and one mat measuring 1.8m x 2.0m for the Basement Main Entrance.
• Material & Construction: Polypropylene fabric with a machine-made weave. Each unit must weigh 3.5kg with a pile height of 0.25.
• Performance Characteristics: Commercial-grade, non-slip, low-profile design engineered to trap dust, mud, gravel, sand, and moisture. Must exhibit high resistance and durability.
• Quality Standard: High.
• Sample Requirement: Bidders must submit a physical piece of the proposed mat for specification verification prior to or during evaluation.
• Compliance Documentation: Valid Central Suppliers Database (CSD) registration, SARS tax clearance certificate, B-BBEE status certificate or sworn affidavit, and fully completed Standard Bid Document (SBD) forms including conflict-of-interest disclosure.
• Pricing & Validity: Firm, all-inclusive pricing covering supply, delivery, and installation. Quotations must remain valid for ninety (90) days. VAT must be clearly indicated if applicable.

Skills Requirements

No formal trade certifications are explicitly mandated; however, the bidder must demonstrate practical operational capacity to execute a time-bound supply and installation project. Required competencies include logistics coordination for timely delivery within the four-week window, basic installation expertise to secure mats appropriately in high-traffic entrance areas, and administrative proficiency to compile and submit mandatory public procurement documentation accurately. Bidders must also maintain the financial and operational stability to honor warranty provisions and adhere to government contracting standards.

Unusual or Complicated Terms Explained

• 80/20 Preference Point System: A procurement evaluation model where eighty percent of scoring is allocated to price competitiveness, and twenty percent is reserved for specific socio-economic goals. Full points are awarded to enterprises that are at least fifty-one percent owned by Black people.
• CSD Report: Verification through the National Treasury’s Central Suppliers Database to confirm that a supplier is legally registered, tax-compliant, and eligible to do business with the public sector before evaluation proceeds.
• SBD Forms: Standardized government templates used to declare bidder details, disclose any personal or corporate relationships with public officials, and formally claim preference points for designated transformation goals.
• Prime Interest Rate Penalty: A contractual clause stating that if delivery or installation exceeds the agreed four-week period, daily financial penalties will be deducted from the contract price, calculated using the prevailing prime lending rate until performance is completed.