Objectives

The primary objective is to procure reliable, safe, and fully compliant transport services for participants attending the Girl’s Dignity Camp 2026. The municipality seeks a qualified service provider capable of executing coordinated multi-stop passenger logistics while adhering to strict municipal supply chain management policies and contractual obligations.

Scope of Work

The service encompasses complete round-trip passenger transport departing on 4 December 2026 and concluding with returns on 6 December 2026. Participants will be collected from designated pickup points across Saldanha, Vredenburg, St. Helena Bay/Laingville, and Hopefield, transported to the West Coast National Park for the camp, and safely returned upon completion. All collection, transit, and drop-off operations fall within the contractor's responsibility.

Technical Requirements

• Vehicle Specifications: Provision of two (2) thirty-two (32) seater buses meeting municipal safety and roadworthiness standards.
• Pickup Locations: Saldanha (Middelpos, Diazville Civic Centre, Police Station), Vredenburg (Police Station), St. Helena (Police Station), and Hopefield (Sonop Café).
• Logistics & Timing: Strict adherence to departure on 4 December 2026 and return on 6 December 2026. Multi-route coordination required to accommodate dispersed participant locations.
• Pricing Structure: Quotations must be submitted per unit (per bus), VAT-exclusive initially, with all collection and transit costs included. Quotes must remain valid for ninety (90) days post-closing.
• Compliance Documentation: Mandatory submission of CSD registration, B-BBEE verification certificate or affidavit, detailed locality proof, company registration documents, third-party vehicle insurance, and valid operating licences. Failure to submit complete, signed, and valid documents results in automatic disqualification or zero preference points.
• Contractual Obligations: Adherence to General Conditions of Contract, municipal SCM policy, and site waste management protocols. Payment is contingent upon issuance of an official order and submission of valid tax invoices compliant with Section 20(4) of the VAT Act.

Skills Requirements

While not explicitly itemised, successful bidders must demonstrate proven operational capacity in municipal passenger transport. This includes holding valid commercial driver licences, maintaining certified vehicle maintenance and safety records, possessing expertise in multi-stop group logistics and route optimisation, and demonstrating familiarity with municipal procurement compliance frameworks. Experience in managing large-scale community events and executing time-sensitive transport schedules is essential.

Notable Terms & Conditions

80/20 Preference Point System: A standard South African municipal evaluation model where 80 points are allocated to price competitiveness and 20 points to specific socio-economic goals (10 points for B-BBEE status level and 10 points for geographical locality). Lower bids score higher on price, while qualifying companies earn additional points for empowerment and local economic participation.

MBD Compliance: Municipal Bidding Documents (MBD 4, MBD 6.1, MBD 9) are compulsory. These forms declare conflict of interest, claim preference points, and certify independent bid determination. Unsigned, incomplete, or late submissions invalidate the quote.

Locality Verification: Preference points for local presence require verifiable proof of business address within Saldanha Bay Municipality boundaries. Acceptable evidence includes recent municipal accounts, valid lease agreements, or detailed sworn affidavits confirming operational premises. Postal addresses cannot be used to claim locality points.