Objectives

The primary objective is to appoint qualified contractors from an existing municipal panel to execute refurbishment works and new construction at designated community facilities within the Umfolozi Municipality. The tender seeks to upgrade aging infrastructure, improve accessibility and sanitation, and deliver compliant, cost-effective projects in accordance with the Local Government: Municipal Finance Management Act and the municipality’s Supply Chain Management Policy.

Scope of Work

The tender encompasses multiple projects organised into two operational clusters, all sharing a submission deadline of 02 November 2026 at 12:00:

• Refurbishment of Mphathiswano Hall (Ward 12) – Cluster 01 and Cluster 02
• Refurbishment of Nkunze bomvu Community Hall (Ward 03) – Cluster 01 and Cluster 02
• Construction of new ablution facilities for Mphathiswano Community Hall (Ward 12)
• Refurbishment of Nkunze bomvu Community Hall (Ward 12)

Detailed work breakdowns, material specifications, measurement schedules, and deliverables are documented in the attached Bill of Quantities (BOQ) corresponding to each quotation number.

Technical Requirements

Bidders must satisfy strict municipal compliance and evaluation thresholds:

• Submit all compulsory returnable documents: certified company registration, certified director ID copies, current tax clearance or status report, letter of good standing, CIDB grading certificate, CSD registration, and fully completed MBD 1, 6.1, 8, 9, and 4 forms.
• All certifications must be original copies not older than three months at the time of submission.
• A minimum functionality score of 80% is mandatory to progress to the preferential procurement stage.
• Execution must comply with municipal construction standards, SANS building regulations, and the technical specifications outlined in the respective BOQs.

Skills Requirements

Although the invitation does not provide a granular skill matrix, contractors must demonstrate end-to-end capability in municipal infrastructure delivery. Required competencies include structural refurbishment, civil works, plumbing and sanitation installation, electrical upgrades, roofing, plastering, painting, and active site supervision. Bidders must employ qualified artisans, experienced project managers, appropriate plant and equipment, and robust health, safety, and environmental management systems to successfully coordinate multi-site cluster operations.

Explanation of Key Terms

• CIDB: Construction Industry Development Board grading system that certifies a contractor’s financial stability, plant availability, and track record to undertake public sector construction projects.
• CSD: Central Supplier Database, a national government registry mandatory for all entities participating in public procurement and contract administration.
• MBD Forms: Standardised municipal bid documents covering bidder declarations, preference point allocations, tax compliance verification, anti-collusion undertakings, and supply chain fraud prevention declarations.
• Clusters: Administrative or geographic divisions used by the municipality to streamline service delivery, resource allocation, and contractor oversight across different wards.
• 80/20 Preferential Procurement: A statutory scoring framework where 80% of evaluation points are awarded for price and functionality, and 20% for socio-economic objectives such as BBBEE status and historical performance, as governed by national procurement legislation.