Objectives

The primary objective is to appoint a suitably qualified and experienced service provider to supply and deliver six heavy-duty office chairs and one microwave oven to the Rand West City Local Municipality.

Scope

The scope covers the complete supply, delivery, and handover of the specified goods. The successful bidder will operate under the municipality’s Supply Chain Management Policy, standard general and special conditions of contract, and a mandatory two percent corporate social responsibility levy deducted from all payable invoices. The municipality reserves the right to accept bids in whole or in part and does not guarantee award to the lowest bidder. Bids must remain valid for at least ninety days from the closing date.

Technical Requirements

Heavy-Duty Office Chairs (Quantity: 6)

• Control swivel and tilt mechanism with 360-degree rotation and locking function.
• Spring-padded seat with adjustable tension for ergonomic support and comfort during prolonged use.
• Gas height adjustment mechanism to accommodate varying user heights.
• Nylon loop armrests with vinyl padding.
• Black vinyl upholstery (seat and backrest), water-resistant and easy to clean.
• Black painted steel base with heavy-duty castors.
• Structural weight capacity: 180 kg.

Microwave Oven (Quantity: 1)

• Digital solo model with 43-litre capacity.
• Power output: 1000W; Voltage: 220-240V; Frequency: 50-60Hz.
• Dimensions: 55.3cm (W) x 48.5cm (D) x 31.1cm (H); Weight: 17kg.
• Features: Multiple power levels, express cook function, clear LED display, easy-clean grey interior, sleek black finish, and glass turntable for even, energy-efficient cooking.

Skills Requirements

The tender does not explicitly list technical skills or professional qualifications. However, bidders are expected to demonstrate proven commercial experience in supplying office furniture and kitchen appliances, logistical capability for timely delivery, financial stability to sustain operations, and full compliance with municipal procurement, tax, and reporting regulations. Familiarity with public sector contracting, invoicing procedures, and preference point documentation is essential.

Unusual or Complicated Terms and Conditions

• Two Percent CSR Levy: Successful suppliers must consent to a mandatory 2% deduction from each invoice payment. These funds are allocated to municipal corporate social investment initiatives covering education, socio-economic development, sports, arts, culture, recreation, and support for disadvantaged or marginalised communities. Bidders must factor this deduction into their quoted prices.
• Specific Goals Preference System: Under the 80/20 preference point allocation, bidders can claim up to 20 points by demonstrating at least 51% black ownership and 51% female ownership, verified through BBBEE certificates, sworn affidavits, or CSD registration summaries.
• Mandatory Compliance Documentation: Submissions require a valid quotation, VAT-inclusive pricing, tax pin compliance certificate, CSD registration summary, original BBBEE documentation, company registration, managing director IDs, and proof of non-arrears on municipal accounts (or valid lease/SAPS affidavit). All directors must provide municipal account statements if applicable.
• Standard Municipal Declarations: Bidders must complete and submit MBD forms covering declaration of interest, past supply chain management practices, and independent bid determination to prevent collusion, fraud, or conflicts of interest. Failure to submit required administrative documents renders a bid non-responsive.