Objectives

To procure a qualified service provider for a 24-month contract delivering comprehensive, monthly pest control services across designated KwaZulu-Natal Department of Health facilities. The primary aim is to maintain a hygienic, safe, and fully compliant environment for patients, staff, and visitors while adhering to public sector procurement regulations.

Scope of Work

• Monthly pest management services at KZN Children’s Hospital and associated buildings (OPD, Psychology, Adolescent Centre, Mothers Lodge, Basement Parking, Admin, Kitchens, Ablutions, Security Houses).
• Installation, tracking, and servicing of tamper-proof rodent bait stations with mandatory signage and pre-installation samples.
• Complete indoor and outdoor spraying for crawling insects and ants across all specified clinical, administrative, and support areas.
• Treatment of sewer lines and waste management zones.
• Ongoing maintenance, monitoring, and monthly service reporting throughout the contract period.

Technical Requirements

• Submission of a compliant Health and Safety File containing risk assessments and Material Safety Data Sheets (MSDS) for all chemicals to be used.
• Valid registration certificate from the Department of Agriculture, Forestry and Fisheries, accompanied by SAPCA certification.
• PCO certifications and identity documents for every technician deployed on-site.
• Three verified reference letters from previous clients, printed on official company letterhead.
• Mandatory attendance at a compulsory site briefing meeting; failure to attend results in disqualification.
• Bidders must supply their own Personal Protective Equipment (PPE).
• Full compliance with standard bid returnables (SBD4, SBD6.1), General and Special Conditions of Contract, and Central Suppliers Database (CSD) registration.
• Prices must be firm, inclusive of VAT (if applicable), and remain valid for the contract duration.

Skills Requirements

• Certified Pest Control Operators (PCOs) with current accreditation and valid identification.
• Trained technicians proficient in integrated pest management, safe chemical application, rodent control, and hygiene compliance.
• Competency in preparing regulatory-compliant documentation, including health and safety files, risk assessments, and chemical safety data sheets.
• Proven industry experience demonstrated through verifiable client references and successful past contracts.
• Administrative capability to manage monthly service logs, track records, bait station mapping, and contractual reporting.

Key Terms & Compliance Notes

SAPCA: South African Pest Control Association certification, validating that the provider meets national industry standards for pest management practices and ethical operations.

PCO Certification: A legally mandated qualification for all personnel conducting pest control activities in South Africa, ensuring competency in safe and effective treatment methods.

MSDS: Material Safety Data Sheets providing critical information on chemical hazards, safe handling, storage, first aid measures, and environmental precautions.

80/20 Preference Point System: A procurement scoring framework where 80 points are allocated for competitive pricing and 20 points for specific transformation goals. Full points are awarded to enterprises at least 51% Black-owned.

CSD & SBD Forms: The Central Suppliers Database is the national repository for supplier registration. SBD4 covers disclosure of conflicts of interest, while SBD6.1 claims preference points for specific goals. Both are mandatory for evaluation.

Failure to meet any peremptory requirement, attend the compulsory site meeting, or submit complete documentation will result in immediate disqualification. The department reserves the right to verify all submitted credentials and may terminate contracts if misrepresentation is discovered.