Objectives

The primary objective is to procure and deliver twenty-eight (28) new domestic refrigerators to Addington Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to secure reliable, energy-efficient appliances that meet institutional storage requirements while complying with national supply chain management regulations and preferential procurement frameworks.

Scope

The contract covers a once-off supply of 28 domestic fridges. Delivery must be completed directly to Addington Hospital, with all transportation, handling, and incidental costs fully included in the quoted price. The quotation validity period is 90 days, and the resulting agreement is a single-delivery contract. All supplied units must have a minimum remaining operational lifespan of six months upon delivery. Late submissions will not be considered.

Technical Requirements

• Quantity & Configuration: 28 units of bottom-freezer domestic fridges with an Inox finish.
• Capacity & Features: Minimum 223-litre capacity, equipped with an inverter compressor and automatic functionality.
• Compliance Standards: Goods must conform to relevant SABS/SANS specifications, be brand new, unused, and represent the most recent market models free from design, material, or workmanship defects.
• Evaluation Method: Technical compliance will be determined through a submitted physical sample or detailed photographic sample provided at quotation submission. Offers failing sample approval will be disqualified.
• Pricing Structure: Quotes must reflect firm, fixed prices inclusive of VAT (where applicable) and delivery. Variable or conditional pricing will be rejected.

Skills & Experience Requirements

• Proven Delivery Track Record: Submission of valid proof of at least one prior delivery order accompanied by a signed delivery note, demonstrating experience supplying similar goods to private or public healthcare facilities.
• Regulatory & Financial Compliance: Active registration on the Central Supplier Database (CSD), valid tax clearance verification via SARS PIN, and up-to-date CIPC registration documents.
• Transformation & Ownership: Provision of a sworn affidavit or verified B-BBEE status certificate. Preference points are specifically allocated for South African-owned enterprises.
• Administrative Documentation: Completion of all mandatory returnable forms, including Bidder’s Disclosure (SBD4) regarding conflicts of interest, and strict adherence to official quotation templates without retyping or altering prescribed formats.

Notable Terms & Conditions

Sample-Based Technical Evaluation: Unlike standard tenders that rely solely on documentation, this procurement requires upfront submission of a product sample or high-resolution images for validation. This ensures the offered model meets exact institutional specifications before commercial evaluation proceeds.

80/20 Preference Point System: The evaluation utilises a weighted scoring model allocating 80 points to price competitiveness and 20 points to specific socio-economic goals, primarily prioritising locally owned businesses to support economic transformation.

Performance Penalties & Warranty: Delayed deliveries incur financial penalties calculated at the current prime interest rate per day until actual delivery. The supplier warrants goods against defects for twelve months post-delivery. Repeated defaults or failure to deliver may result in contract termination and potential restriction from public sector procurement for up to ten years.