Objectives

The primary objective is to prevent homelessness by providing immediate, temporary shelter for four families currently residing at the Kleinplasie property in Worcester. Following the municipality's decision to sell the property, this intervention safeguards the dignity and well-being of vulnerable households while facilitating their orderly relocation to available municipal rental units until permanent housing solutions are secured.

Scope of Work

The successful supplier will be responsible for the end-to-end provision of four (4) prefabricated structures. The scope encompasses manufacturing/supply, transportation to a municipality-designated site, and complete on-site erection. All associated logistics, labour, and material costs must be bundled into the quoted prices. Delivery and installation must be executed within ten (10) working days of receiving an official purchase order. Quoted pricing must be firm, inclusive of VAT, and remain valid for a minimum of forty-five (45) days from the closing date.

Technical Requirements

• Quantity & Dimensions: Four (4) units, each measuring 3 metres by 9 metres.
• Construction Materials: Wooden flooring and corrugated roof sheets.
• Fixtures & Fittings: Three single windows and one door equipped with a slider.
• Compliance & Documentation: Strict adherence to the detailed specifications outlined in the tender pack. Suppliers must attach manufacturer warranties or guarantees, alongside photographic evidence or technical illustrations of the proposed design and previously completed installations.
• Alternatives: Any deviation from the specified product requires full disclosure of equivalent alternatives. Non-compliance without proper substitution details will result in immediate disqualification.
• Delivery Timeline: Absolute compliance with the ten-day delivery window post-order issuance is mandatory for evaluation purposes.

Skills and Qualification Requirements

• Proven Experience: Valid reference letters or written confirmation from at least one prior client demonstrating successful execution of similar supply and erection contracts.
• Regulatory & Financial Compliance: Active registration on the Central Supplier Database (CSD), valid SARS tax clearance status (PIN or certificate), and submission of a SANAS-accredited B-BBEE verification certificate or sworn affidavit.
• Municipal Account Status: Certified proof confirming that neither the enterprise nor its directors/members/partners hold municipal rates, taxes, or service charges in arrears exceeding three months.
• Ethical & Administrative Declarations: Completion of all standard Municipal Bidding Documents (MBDs), including independent bid determination, conflict of interest declarations, and past supply chain management practice disclosures. Corrections to documents must be hand-crossed and initialled; chemical correction fluids are strictly prohibited.
• Evaluation Framework: Bids will be assessed using a preferential procurement model allocating 80 points to price and up to 20 points to specific socio-economic goals (B-BBEE status and local economic development).

Notes on Unusual or Complicated Terms

Wendy House: A common South African term for a lightweight, prefabricated modular building typically constructed from timber or metal frames with corrugated steel cladding. These structures are rapidly assembled and widely utilised as temporary offices, classrooms, or emergency housing due to their cost-effectiveness and mobility.

80/20 Preference Point System: A standardised South African public procurement evaluation methodology. Eighty percent of the total score is awarded based on price competitiveness, while up to twenty percent is distributed across specific socio-economic objectives, primarily Black Economic Empowerment (B-BBEE) status levels and local economic development (prioritising enterprises registered within the Western Cape, Cape Winelands District, or Breede Valley Municipality area).

MBD Documentation: Refers to the standard Municipal Bidding Documents mandated by national treasury guidelines. These forms ensure uniform compliance across municipalities regarding tax status, preference claims, ethical conduct, and declaration of interest, streamlining the evaluation process for municipal tenders.