Tender Summary: Servicing and Maintenance of Backup Generators

Objectives and Scope

The primary objective of this tender is to engage a qualified contractor for the systematic servicing and maintenance of backup generator systems operated by Matatiele Local Municipality. The scope covers routine inspections, preventive maintenance, diagnostic troubleshooting, component replacement, and performance testing to ensure continuous operational readiness. The contract aims to safeguard municipal infrastructure against power interruptions, extend equipment lifespan, and maintain compliance with safety and environmental regulations.

Technical Requirements

Bidders must demonstrate technical competence aligned with municipal engineering standards. While comprehensive technical schedules, performance benchmarks, and site-specific parameters are detailed in the official tender documentation, the following core technical prerequisites apply:

• Capability to service and maintain commercial/industrial backup generator sets across varying capacities.
• Adherence to South African National Standards (SANS) for electrical installations, mechanical safety, and emissions compliance.
• Provision of documented maintenance methodologies, spare parts sourcing protocols, and emergency response procedures.
• Ability to generate accurate service reports, asset tracking logs, and compliance certificates as mandated by the municipality.

Note: Full technical specifications, equipment inventories, and service level agreements are contained within the complete tender package.

Skills and Qualification Requirements

Contractors must satisfy stringent competency thresholds evaluated across five functional categories. Scoring allocation is as follows:

• Company Experience (30 points): Verifiable history of successfully executing similar generator maintenance contracts.
• CIDB Grading (25 points): Must possess a Construction Industry Development Board (CIDB) classification of ME2 or higher, confirming financial and operational capacity for medium-scale mechanical/electrical engineering projects.
• Personnel Experience (15 points): Deployment of certified technicians with demonstrable expertise in generator overhaul and maintenance.
• Wireman’s Licence (15 points): A valid electrical trade certification authorizing lawful work on backup power and distribution systems.
• COID Compliance (15 points): A current Certificate of Good Standing under the Compensation for Occupational Injuries and Diseases Act, proving active employer liability coverage.

A minimum functionality score of 90 out of 100 points is compulsory to advance to the preferential procurement phase.

Evaluation Framework

Bids undergo a two-phase assessment totalling 100 points:

1. Phase 1 – Functionality (100 points): Scored against the technical and qualification criteria above. Bidders must achieve at least 90 points to qualify for further consideration.
2. Phase 2 – Preferential Procurement (80/20 Split): 80 points allocated to tender pricing. 20 points distributed per the Preferential Procurement Policy Framework Act (PPPFA) across five transformation goals: Historically Disadvantaged Individuals (6 points), Youth Ownership aged 14–35 (6 points), Women Ownership (4 points), Disability Ownership (2 points), and Rural Enterprises (2 points).

The municipality reserves the right to award contracts based on value for money, historical performance, and overall functionality rather than point totals alone.

Special Terms and Clarifications

• CIDB Grade ME2: A national contractor grading system indicating verified capacity to execute medium-complexity mechanical and electrical engineering works within defined financial limits.
• COID (Compensation for Occupational Injuries and Diseases): A statutory employer insurance scheme mandating coverage for workplace-related injuries, illnesses, and fatalities. A valid certificate confirms active registration and premium clearance.
• PPPFA 80/20 Model: A government procurement framework balancing cost competitiveness (80%) with socio-economic transformation targets (20%), designed to promote equitable economic participation while maintaining fiscal responsibility.

All submissions must strictly follow prescribed formatting, sealing, and external endorsement protocols. Tenders missing mandatory supporting documentation will be invalidated. Bidders are cautioned against fraudulent solicitations and advised to report suspicious requests to law enforcement authorities.