Objectives

The primary objective is to maintain five backup diesel generators, including one mobile unit, across various municipal office locations in a safe, reliable, and fully operational condition throughout a thirty-six-month contract period. The service aims to guarantee uninterrupted emergency power supply during utility outages, minimize operational downtime, and extend equipment lifespan through systematic preventive maintenance and rapid emergency response.

Scope of Work

• Preventative Maintenance: Quarterly servicing and annual major overhauls encompassing engine maintenance (oil and filter changes, belt and hose inspections), electrical system testing (charging alternators, automatic transfer switches, control panels), fuel system checks, cooling system flushing, battery maintenance, and operational load/no-load testing.
• Emergency Breakdown Support: On-site repair services with mandated response times: within four hours for critical sites and within eight hours for standard sites.
• Deliverables: Execution of all maintenance tasks strictly adhering to original equipment manufacturer specifications. Written municipal approval is required prior to commencing any repairs necessitating part replacements. All work must be performed at the designated generator locations.

Technical Requirements

• Submission of separate technical and financial proposals using official municipal forms.
• Adherence to all General Conditions of Contract, including performance security, warranty provisions, and delivery timelines.
• Provision of a valid Tax Clearance Certificate and proof of registration on the National Treasury Central Supplier Database.
• Compliance with municipal rates clearance requirements.
• Maintenance of a minimum functionality score of ninety out of one hundred points to qualify for price and preference evaluation.
• Availability of necessary spare parts and consumables aligned with manufacturer guidelines.

Skills and Experience Requirements

• Company Experience: Thirty points allocated for documented history of successfully servicing and maintaining backup generators, supported by signed appointment letters and reference certificates.
• Grading & Certification: Twenty-five points require a Construction Industry Development Board (CIDB) grading of ME2 or higher. Fifteen points mandate a valid Wireman’s License.
• Personnel Qualifications: Fifteen points are awarded for employing a qualified Diesel Mechanic holding an Occupational Certificate at NQF Level 4 or higher, registered through the Quality Council for Trades and Occupations (QCTO) or South African Qualifications Authority (SAQA), accompanied by a curriculum vitae.
• Compliance Documentation: Fifteen points require a current Certificate of Insurance for Occupational Injuries and Diseases (COID) demonstrating good standing.

Notable Terms and Conditions

80/20 Preference System: Award follows the Preferential Procurement Policy Framework Act, allocating eighty points to price competitiveness and twenty points to socio-economic goals (historically disadvantaged ownership, youth/women/disability ownership, and rural enterprise status).

High Functionality Threshold: A stringent minimum of ninety functionality points is mandatory; bids scoring below this are automatically disqualified before price consideration.

Contract Validity & Penalties: Bids remain binding for ninety days post-submission. Late performance incurs daily penalties calculated at the prime interest rate, and material breaches may result in contract termination and potential restriction from public sector procurement for up to ten years.