Tender Summary: Development of the Youth Development Plan

Objectives

The primary objective is to engage a qualified service provider to design, develop, and deliver a comprehensive Youth Development Plan for the Harry Gwala District Municipality. The plan aims to establish strategic frameworks, policy guidelines, and actionable initiatives that promote youth empowerment, meaningful participation, and sustainable socio-economic development within the district.

Scope of Work

The successful bidder will be responsible for conducting contextual research, facilitating stakeholder engagements, and drafting a structured Youth Development Plan. While specific deliverables are not detailed in the provided documentation, the scope inherently encompasses baseline assessments, policy recommendations, implementation roadmaps, resource allocation strategies, and monitoring and evaluation mechanisms tailored to municipal governance structures.

Technical Requirements

The tender documentation does not outline explicit technical specifications, methodologies, or performance metrics. Bidders are expected to demonstrate adherence to standard public-sector planning practices and submit all mandatory compliance documentation. Technical competence and proposal quality will be assessed during the initial functionality evaluation stage.

Skills Requirements

Although not explicitly itemized, the nature of the project requires proven expertise in strategic planning, youth development policy formulation, community and stakeholder engagement, project management, and public administration. Prior experience in municipal governance and successful delivery of similar developmental plans is strongly implied as essential.

Evaluation Framework

• Stage 1: Functionality assessment (mandatory compliance check).
• Stage 2: Price and specific goals evaluation.
• Scoring Model: 80/20 preference point system (80 points allocated to price, 20 points to specific goals).
• Preference Points: Awarded based on enterprise location (within the municipality vs. broader province) and youth ownership levels (less than 100% vs. 100% youth-owned enterprises).

Mandatory Compliance Documents

• Completed MBD 1, 3, 4, 8, and 9 forms.
• Signed MBD 6.1 form for preference point claims.
• Firm pricing inclusive of all applicable taxes; bids valid for 90 days post-closing.
• Valid SARS tax clearance certificate or PIN.
• CSD report issued within the last 30 days.
• Registration confirmation on both the municipal database and Central Supplier Database.
• Proof of municipal rates payment confirming no arrears exceeding 90 days for the company and all directors/shareholders.
• Valid lease agreements for company office space and director accommodations, or a sworn affidavit if rates are paid by other family members.
• Joint-Venture Agreement (if applicable).

Explanation of Unusual or Complicated Terms

• MBD Forms: Standard South African municipal bid submission templates used to declare compliance, provide pricing, and confirm legal/financial standing.
• CSD Report: An official verification document generated from the national Central Supplier Database, confirming a supplier’s active registration and procurement eligibility.
• Functionality Stage: A mandatory pre-qualification phase where bids are screened for strict compliance with all prescribed documents and conditions before financial or technical scoring begins.
• 80/20 Preference Point System: A government scoring methodology where 80% of evaluation points prioritize competitive pricing, while 20% reward designated socio-economic transformation goals (e.g., local procurement, youth/women ownership).
• POPIA: The Protection of Personal Information Act, which governs the lawful collection, processing, storage, and protection of personal data submitted during the bidding process.