Objectives

The primary objective is to develop a comprehensive, actionable Youth Development Plan for the Harry Gwala District Municipality. The plan must align with the National Youth Policy (NYP 2030) and the Integrated Youth Development Strategy (IYDS). It aims to address critical district challenges, including high youth unemployment, social ills, skills shortages, and limited local economic development, while leveraging regional strengths in agriculture, tourism, and existing TVET college infrastructure.

Scope of Work

The successful service provider will execute the following within a six-month contract period:

• Conduct a comprehensive skills audit and collect verified data on unemployed youth across the district.
• Liaise with internal departments, external stakeholders, the Youth District Coordinator, and Local Youth Officers.
• Develop strategic frameworks for youth participation in the agricultural economy, production industries, and Small, Medium, and Micro Enterprises (SMMEs).
• Research infrastructure needs and identify opportunities for youth engagement.
• Formulate partnership strategies with private sector organisations.
• Draft Terms of Reference for a District Youth Council, including guidelines for member stipends and out-of-pocket expenses.
• Integrate solutions for social ills, skills development, and municipal procurement opportunities targeting youth.
• Provide guidance and attend organising committee meetings for a district youth summit.

Technical Requirements

• Evaluation Structure: Bids undergo a two-stage assessment. Stage one is a functionality assessment requiring a minimum of 65 out of 100 points. Only responsive bids advance to stage two, which evaluates price and specific goals.
• Compliance Documentation: Submission of all mandatory Municipal Bidding Document (MBD) forms is compulsory. Failure to submit returnable schedules results in immediate disqualification.
• Financial & Regulatory Standing: Bidders must provide a valid Tax Compliance Status (TCS) PIN or certificate from the South African Revenue Service (SARS) and proof of registration on the Central Supplier Database (CSD) and the municipality’s supplier database.
• Project Planning: A detailed methodology, phased project plan, clear deliverables, resource allocation matrix, and comprehensive cost breakdown must be submitted.
• Submission Protocol: Bids must be physically delivered in sealed envelopes to the designated bid box before the closing date and time. Electronic, telegraphic, or postal submissions are strictly prohibited.

Skills Requirements

• Corporate Experience: The bidding entity must demonstrate a track record of successfully completing between three and five similar projects, specifically involving the development of Youth Sector Plans, policy frameworks, or strategic development plans.
• Project Management Qualifications: The appointed Project Manager must hold a relevant tertiary qualification (Master’s degree, Bachelor’s degree, or Postgraduate Diploma) in Economics, Local Economic Development (LED), Workforce Development, or Development Studies.
• Professional Experience: The Project Manager must possess a minimum of five years’ practical experience managing youth development, research, stakeholder engagement, or LED projects of a similar nature.
• Team Capacity: The bidder must prove adequate organisational capacity, including available office resources, technical equipment, and a qualified support team capable of executing the project within the stipulated timeframe.

Notes on Complex Terms

80/20 Preference Point System: A public procurement scoring model where 80 points are allocated to competitive pricing and 20 points to predefined socio-economic goals (e.g., enterprise location within KwaZulu-Natal/Harry Gwala region and youth ownership levels).

Municipal Bidding Documents (MBDs): Standardised government forms used to ensure supply chain management compliance, tax clearance, conflict of interest declarations, and independent bid determination.

CSD & TCS: The Central Supplier Database is the national repository for all government suppliers. The Tax Compliance Status PIN is an automated verification tool issued by SARS confirming a business meets its tax obligations.