Objectives

The primary objective is to procure and supply corporate gifts and vouchers for official municipal purposes, ensuring value for money while actively supporting socio-economic transformation through targeted preferential procurement policies.

Scope

The tender covers the supply of:

• Seven (7) corporate gift packages, valued at R30,000.00 each
• Seven (7) voucher packages, valued at R7,000.00 each

All deliverables must meet municipal quality standards, feature professional presentation, and be supplied according to agreed delivery schedules.

Technical Requirements

Bidders must comply with strict documentation, submission, and evaluation protocols:

• Mandatory Documentation: A Central Supplier Database (CSD) report not older than three months, completed MBD4, MBD6, and MBD9 forms, proof of tax compliance (Master Registration Number, Tax Compliance Status PIN, or valid Tax Clearance Certificate), and company registration documents. Omission of any compulsory document results in immediate disqualification.
• Submission Format: Quotations must be placed in a sealed envelope clearly marked “PROCUREMENT OF CORPORATE GIFTS” and delivered to the municipal procurement office by the stipulated deadline. The municipality reserves the right to accept or reject any quotation.
• Evaluation Methodology: An 80/20 price-to-preference scoring system applies. Eighty percent of points are awarded for competitive pricing, while twenty percent are allocated for socio-economic transformation criteria targeting historically disadvantaged individuals.
• Dispute Resolution: Formal grievances must follow a structured escalation pathway outlined in municipal finance regulations, requiring written objections within a strict timeframe, with unresolved matters eligible for escalation to provincial or national treasury authorities.

Skills Requirements

While not explicitly itemised, successful suppliers must demonstrate:

• Proven experience in sourcing, curating, packaging, and delivering corporate gifts and vouchers
• Robust logistical and supply chain management capabilities to ensure timely, secure delivery
• Quality assurance processes to guarantee product standards, durability, and professional presentation
• Administrative competence to navigate public sector procurement compliance, prepare accurate documentation, and respond effectively to preferential procurement scoring criteria

Explanation of Key Terms & Compliance Framework

• MBD Forms: Standardised municipal procurement declaration templates used to verify bidder eligibility, declare potential conflicts of interest, and confirm participation in preferential procurement programmes.
• CSD Report: An official government database verification confirming a supplier’s active registration and compliance status for engagement with public sector entities.
• PPPFA 80/20 System: A statutory scoring model where pricing competitiveness accounts for 80% of the evaluation, and 20% rewards contributions to transformation goals such as local economic development, gender equity, youth empowerment, racial inclusivity, and disability inclusion.
• Municipal Finance Management Act (MFMA) Dispute Protocol: A legally mandated grievance procedure that requires bidders to first lodge written objections internally within a strict timeframe, with unresolved matters eligible for escalation to higher treasury authorities for independent resolution.