Objectives

The primary objective is to appoint a qualified and compliant contractor to deliver routine maintenance, servicing, and repair services for mechanical systems at the Malmesbury Pathology Laboratory and Emergency Medical Services facility. The Department of Health Western Cape aims to ensure continuous, safe, and efficient operation of critical building infrastructure through a structured 24-month service agreement.

Scope

The contract encompasses comprehensive mechanical system upkeep, including preventive maintenance, fault diagnosis, corrective repairs, and system optimization across the designated health facility. Work activities are confined to mechanical engineering disciplines, with specific focus on HVAC and refrigeration plant. The procurement process mandates strict adherence to submission protocols, mandatory attendance at a compulsory clarification meeting, and full compliance with provincial public sector contracting regulations.

Technical Requirements

• CIDB Contractor Grading: Minimum 2ME or higher classification required.
• ePS Commodity Code: Must align with 2ME or higher mechanical engineering category.
• Workshop Location: Contractor must maintain an operational workshop within the Western Cape province to enable timely service delivery.
• Tax Compliance: Must hold a valid tax clearance status with SARS at the tender closing date.
• Documentation: Tenderers must print the official tender package, including the Bill of Quantities and technical specifications, and present it at the compulsory site meeting.
• Submission Rules: Only physical submissions on official tender forms are accepted. Emailed or late tenders will be rejected. Late arrival at the mandatory site meeting results in automatic disqualification.

Skills Requirements

• In-house Category B6 SAQCC Air Conditioning & Refrigeration Practitioner, formally registered under the contractor’s legal entity.
• Demonstrated technical competency in mechanical system maintenance, aligned with Grade 2 ME operational standards.
• Capacity to independently execute HVAC/R diagnostics, servicing, and repairs without reliance on external specialists for core tasks.

Key Terminology & Clarifications

CIDB Grading (2ME): A South African industry classification system that evaluates a contractor’s financial turnover, management capacity, and project experience. Grade 2 in Mechanical Engineering denotes mid-level capability to undertake medium-scale mechanical works.

ePS Commodity: An Electronic Procurement System category code used by government departments to classify and route tender opportunities. The 2ME code specifically identifies mechanical engineering service contracts.

SAQCC Practitioner: A certified professional authorized by the South African Qualifications Council for Construction Contractors. This credential legally permits the holder to install, service, and repair air conditioning and refrigeration equipment in compliance with national safety and environmental standards.

BOQ: Bill of Quantities, a standardized document itemizing all required materials, labor hours, equipment, and ancillary costs for accurate pricing and contract execution.

SARS Compliance: Verification that the contractor has no outstanding tax debts or penalties with the South African Revenue Service, a mandatory prerequisite for all public sector engagements.