Offsite Storage Facilities and Document Management

TNPA/2026/05/0994/5575/RFP

2026-05-29 10:00

2026-06-17 12:00

Transnet SOC Ltd

Records Management, Digital Imaging and Electronic Archiving, Storage and Archiving

Eastern Cape, Gauteng, KwaZulu-Natal, Western Cape

Transnet SOC Ltd

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Tender Reference Number: Published

TNPA/2026/05/0994/5575/RFP

Name of Tender:

OFFSITE STORAGE FACILITIES AND DOCUMENT MANAGEMENT

Description:

APPOINTMENT OF SERVICE PROVIDER(S) TO PROVIDE OFFSITE DOCUMENT STORAGE FACILITIES AND TO RENDER DOCUMENT MANAGEMENT SERVICES TO TRANSNET NATIONAL PORTS AUTHORITY (TNPA) FOR A PERIOD OF FIVE (5) YEARS

Tender Type:

RFP

Contact Person:

Pfarelo Netshiongolwe

Contact Person Email Address:

[email protected]

Briefing Details:

The Briefing Details section provides important information regarding any scheduled meetings, site visits, or pre-tender briefings related to the tender. This may include the date, time, location, format (physical or virtual), and any requirements for attendance. It ensures that potential bidders have all necessary details to participate in the briefing, ask questions, and gain clarity on the tender process before submission.

Date Published:

05/22/2026

Time Published:

10:44:41 AM

Closing Date:

06/17/2026 12:00:00 PM

Briefing Date And Time:

10:00:00 AM

Location Of Service:

Various

Tender Category:

Normal Goods and Services


Tender Summary

Objectives

The primary objective of this tender is to appoint a service provider(s) to supply offsite storage facilities and deliver comprehensive document management services to Transnet National Ports Authority (TNPA) for a period of five (5) years.

Scope

The scope includes:

  • Provision of secure offsite storage facilities for documents and records.
  • Delivery of document management services, including storage, retrieval, and handling of documents.
  • Ensuring compliance with relevant standards and regulations related to document storage and management.

Technical Requirements

The technical requirements specify that the service provider must:

  • Provide secure, reliable, and scalable offsite storage facilities.
  • Implement effective document management processes, including tracking, retrieval, and disposal.
  • Ensure data security and confidentiality of stored documents.
  • Maintain compliance with applicable legal and regulatory standards.
  • Offer a responsive and efficient service delivery model.

Skills Requirements

The skills and capabilities required from the service provider include:

  • Experience in managing offsite storage and document management services.
  • Technical expertise in secure storage solutions and document handling.
  • Strong operational and logistical capabilities.
  • Ability to comply with regulatory and security standards.
  • Effective communication and customer service skills.
This summary is AI generated. Download the tender documents for all the information.

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