Objectives

The primary objective of this tender is to engage reputable and experienced service providers to design, print, supply, and deliver a multi-lingual newsletter over a 24-month contract period. The goal is to produce a quarterly, multi-lingual newsletter that reflects municipal branding, includes content such as mayoral forewords, councillor captions, municipal contacts, upcoming meeting dates, and departmental updates, all aligned with municipal branding and communication standards.

Scope

The scope of the project includes:

• Design, print, supply, and delivery of 2,500 copies of the newsletter quarterly, totaling 10,000 copies per year.
• Production of a 46-page, multi-lingual newsletter with specific content requirements.
• Adherence to municipal branding, including colors (morgam gloss, green, black, gold, or white), and inclusion of official forewords and councillor images.
• Distribution at the end of each quarter, with content reflecting municipal departments, upcoming meetings, and municipal contacts.
• Compliance with technical and administrative requirements as specified in the tender documentation.

Technical Requirements

The technical specifications for the newsletter include:

• Color must be Morgam Gloss and aligned with municipal branding.
• Design must incorporate municipal branding elements and be of high quality.
• Each newsletter must be 46 pages, multi-lingual, and include forewords from the Mayor, Speaker, and Municipal Manager.
• Content must include captions of councillors, municipal website, emergency contacts, upcoming municipal meeting dates, and departmental information.
• Printed copies must be glossy, in color, and aligned with municipal branding standards.
• Distribution must be quarterly, at the end of each quarter, with 2,500 copies per quarter.
• Writing and content must be in green, black, gold, or white.

Skills Requirements

The successful service provider must demonstrate:

• Relevant experience in designing, supplying, and delivering multi-lingual newsletters, with at least 7 completed projects in the past 5 years.
• Proven ability to produce high-quality, branded, multi-lingual printed materials.
• Capability to meet deadlines and produce consistent quarterly newsletters over the 24-month period.
• Compliance with municipal branding and content specifications.
• Ability to provide all required documentation, including CSD registration, municipal rates clearance, and signed authority certificates.
• Understanding of municipal communication standards and ability to incorporate municipal content effectively.