Objectives

The primary objective is to secure a qualified transport service provider to facilitate safe, reliable, and timely passenger movement for the Harry Gwala District Municipality’s Golden Games Routes 2026 event. The municipality aims to procure cost-effective transportation that complies with municipal supply chain management standards while supporting local economic development.

Scope

The contract covers a four-day operational period from 16 to 19 September 2026. The service provider must supply and operate two vehicles:

• One 65-seater bus
• One 22-seater bus

Both vehicles will depart from the Harry Gwala District Municipality main office in Ixopo at 08:00 daily. The itinerary requires transportation to Durban, involving transfers to King Zwelithini Stadium Umlazi and round-trip movements to the Hampshire Hotel in Ballito over a three-day period. The service must accommodate approximately 65 and 22 passengers per vehicle respectively.

Technical Requirements

Bidders must comply with stringent municipal procurement standards and submit the following documentation and conditions:

• Firm, VAT-inclusive pricing quotes strictly aligned with the specified vehicle requirements.
• Completion of all mandatory Municipal Bidding Documents (MBD 1, 4, 6.1, 8, and 9).
• Active registration on both the Central Supplier Database (CSD) and the municipal supplier database.
• A valid SARS Tax Compliance Status certificate or PIN.
• Proof of non-arrears for municipal rates and services (utility bill or sworn affidavit), covering the company and all directors/shareholders.
• Valid lease agreements for company premises and director residences, or appropriate affidavits if accounts are held by relatives or operations are home-based.
• Physical submission of sealed envelopes to the designated bid box before the closing deadline of 09 September 2026 at 12:00.

Skills Requirements

While not explicitly itemized, the tender implicitly demands demonstrated competence in commercial passenger transport and logistics. Successful providers must exhibit:

• Proven experience managing multi-day passenger itineraries and fleet operations.
• Comprehensive knowledge of South African road transport legislation, safety standards, and operator licensing.
• Capability to coordinate complex routing, driver scheduling, and real-time logistical adjustments.
• Familiarity with municipal supply chain management protocols, compliance documentation, and audit readiness.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A procurement evaluation framework where 80 points are allocated for price competitiveness and 20 points for socio-economic development goals. This structure prioritises value for money while actively promoting historically disadvantaged and local enterprises.
• Specific Goals: Additional points are awarded based on geographic enterprise location. Ten points are granted for businesses operating within the Harry Gwala District, and ten points for those within KwaZulu-Natal Province. Claims require verifiable documentation such as utility bills, affidavits, CSD records, and company registration proofs.
• MBD Forms: Standardised South African municipal bidding templates. MBD 1 captures bid particulars; MBD 4 discloses conflicts of interest and state employment status; MBD 6.1 claims preference points; MBD 8 certifies past supply chain integrity; and MBD 9 confirms independent bid preparation to prevent collusion.
• Exclusion of State Employees: Bids from individuals currently employed by the state—including municipal councils, provincial legislatures, public entities, and parliamentary staff—are strictly prohibited to eliminate conflicts of interest and maintain procurement fairness.