Objectives

The primary objective is to safely attend to an exploded and burned outdoor electrical distribution kiosk at Maluti SAPS barracks that has negatively impacted seven residential houses. The project aims to investigate the extent of damage, secure the site, remove compromised infrastructure, and supply and install a fully compliant replacement kiosk to restore safe and reliable electrical distribution.

Scope of Work

The successful bidder will execute a comprehensive repair and replacement program comprising:

• Site Inspection & Assessment: Immediate site visit upon appointment, thorough investigation of existing cabling, circuit configuration, protection devices, and foundation integrity, followed by safety securing measures.
• Civil Works: Demolition of the damaged concrete plinth, construction of a new reinforced concrete foundation, and installation of anchor bolts.
• Kiosk Supply & Installation: Provision and erection of a weatherproof outdoor electrical distribution kiosk meeting specified dimensions, complete with mounting base, rain canopy, ventilation louvres, and safety signage.
• Electrical Equipment: Installation of copper busbars, main and outgoing circuit breakers, neutral and earth bars, surge protection devices, DIN rails, terminal blocks, and control wiring.
• Cabling: Supply and termination of incoming/outgoing cables using appropriate glands, lugs, heat shrink sleeves, and identification tags.
• Testing & Commissioning: Execution of insulation resistance, continuity, earth resistance, voltage verification, and functional tests, followed by submission of test certificates, commissioning reports, and warranty documentation.

Technical Requirements

Bidders must possess a CIDB contractor grading designation of 1 EB or 1 EP (or higher), with emerging enterprises eligible at PE grade. Registration and ongoing compliance with the Central Supplier Database (CSD) and CIDB are mandatory. All replacement parts and materials must match original specifications and carry SANS/SABS approval where applicable. The replacement kiosk must meet a minimum IP55 rating, be constructed from powder-coated mild steel, feature a lockable double-door enclosure, stainless steel hinges and locks, and include danger signs and equipment labels. Contractors must strictly adhere to occupational health and safety legislation, local authority by-laws, and unemployment insurance regulations. A contract security equivalent to 2.5% of the contract sum is required. Invoicing is strictly regulated, requiring specific reference codes and submission within thirty days of completion.

Skills and Personnel Requirements

The tenderer must provide proof of at least one qualified Electrical Artisan holding a valid trade test certificate from an accredited institution. This certification must belong to a company director or a direct employee. Additionally, bidders must demonstrate access to a suitable vehicle with a minimum half-ton loading capacity, supported by proof of ownership or a formal lease agreement. Technical evaluation prioritizes demonstrated experience on comparable projects over the past five to ten years, requiring comprehensive project history submissions and verifiable client references. An organizational chart, certified identification documents, and proof of professional registration for key personnel must accompany the bid.

Key Terms and Conditions

Several specialized contractual terms govern this procurement:

• Identified Projects vs. Additional Services: Additional Services refer to routine increases in the contracted scope, while Identified Projects encompass non-routine, out-of-scope works. Both require prior written authorization before execution, with Identified Projects valued separately based on agreed market rates or existing pricing data.
• 80/20 Preference Points System: Evaluation allocates eighty points to financial competitiveness and twenty points to designated group preferences, including black ownership, black women ownership, youth ownership, disability ownership, and local municipal presence.
• Rain Delay Formula: A standardized mathematical formula applies to calculate permissible time extensions for work delays caused by abnormal rainfall or wet conditions, ensuring fair adjustment of completion dates without penalizing the contractor for weather beyond normal averages.
• Strict Payment Forfeiture Clause: Invoices not submitted within thirty calendar days of service completion, or lacking required documentation (signed job cards, timesheets, Archibus reference codes), will automatically forfeit payment rights.