Tender Summary: Polythene Bag Supply

Objectives

The primary objective is to procure a one-off supply of polythene bags for operational use at Grey’s Hospital. The procurement seeks to obtain competitively priced, compliant goods while adhering to public sector supply chain management principles, including transformation and preferential procurement targets.

Scope

• Item Description: Polythene bags sized 560 x 610 x 32.
• Quantity: 93,000 units, packaged at 100 per packet.
• Delivery Destination: Grey’s Hospital, Pietermaritzburg, KwaZulu-Natal.
• Contract Type: One-off supply.
• Submission Window: Opens 21 October 2026; closes 28 October 2026 at 11:00.
• Quote Validity: 90 days from the closing date.

Technical Requirements

• Product Specifications: Bags must strictly match the stated dimensions and packaging format. All goods must be new, unused, and free from manufacturing defects. Second-hand or expired products are prohibited, and delivered stock must have a minimum shelf life of six months.
• Packaging & Handling: Packaging must protect against damage, deterioration, and environmental exposure during transit and storage. External and internal markings must comply with contract instructions.
• Inspection & Audits: Pre-bid testing costs are borne by the supplier. The purchaser retains the right to inspect manufacturing premises, audit performance records, and conduct quality analyses during contract execution.
• Sample Submission: While not initially mandated, the top three scoring bidders may be formally requested to submit physical samples for verification. Failure to provide compliant samples results in disqualification.
• Documentation: Bidders must submit fully completed official quotation forms, SBD 4 (Conflict of Interest Disclosure), SBD 6.1 (Preference Points Claim), and evidence of Central Suppliers Database (CSD) and tax compliance.

Skills Requirements

As this is a standard goods-supply tender, no specialised professional certifications are required. Bidders must, however, demonstrate:

• Manufacturing or sourcing capacity to deliver 93,000 units within agreed timeframes.
• Logistical capability to transport and unload goods at the designated hospital facility.
• Financial and administrative competence to manage production, invoicing, and warranty obligations.
• Ability to accurately complete all mandatory government returnable forms and maintain valid regulatory registrations throughout the contract period.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A South African public procurement evaluation model where 80 points are awarded for price competitiveness and 20 points for specific socio-economic goals. Full points are allocated to enterprises at least 51% owned by Black people.
• CSD Registration: Mandatory enrolment on the National Treasury’s Central Suppliers Database. Suppliers with non-compliant tax clearance or failed verification are automatically disqualified.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) required within 30 days of contract award to safeguard against non-performance or breach of terms.
• Prime Interest Rate Penalty: A contractual penalty applied to delayed deliveries, calculated daily on the value of undelivered goods using the prevailing prime lending rate.
• SBD 4 & SBD 6.1: Standardised government declaration forms. SBD 4 requires disclosure of any personal or business relationships between the bidder and state employees to prevent conflicts of interest. SBD 6.1 is used to claim preference points for designated groups, supported by verified documentation such as BBBEE certificates or sworn affidavits.