Objectives

The primary objective of this quotation is to procure a consistent and compliant supply of plastic refuse bags to support waste management operations at Osindisweni Hospital. The procurement aims to secure competitive pricing while adhering to provincial health department standards, promoting socio-economic transformation, and ensuring reliable delivery without administrative delays.

Scope

The scope encompasses the supply, packaging, and delivery of 1,000 packets of red plastic refuse bags. Each bag must hold a 30-litre capacity. The supplier is responsible for transporting all goods to the hospital’s designated receiving area, bearing all associated freight and handling costs. The contract includes a validity period of 90 days, after which prices must remain firm. Delivery timelines, warranty commencement, and sample verification procedures are integral to the scope.

Technical Requirements

• Dimensions & Capacity: Exactly 30 litres per bag.
• Thickness: 20 microns.
• Colour: Red.
• Packaging: Supplied in packets containing 50 or 100 units, as indicated in the official pricing schedule.
• Standards & Certification: Must meet applicable SABS/SANS standards. Valid certification proof must accompany the quotation.
• Labelling: Every bag must clearly display the product description, size, lot/batch number, manufacturer name and contact details, and item code.
• Condition & Shelf Life: Products must be new, unused, and possess a minimum remaining shelf life of six months from the date of delivery.
• Recyclability: Bags are designed for single-cycle recycling.
• Documentation: An operating manual with clear usage instructions must be provided.
• Sample Verification: The top three scoring bidders will be contacted to submit physical samples. Non-compliant samples may result in disqualification or a full re-evaluation.

Skills Requirements

No specialized engineering or professional licensing is required. Bidders must demonstrate standard commercial supply chain competencies, including:

• Ability to source, manufacture, or distribute goods that precisely match municipal technical specifications.
• Logistical capacity to manage inventory, packaging, and cost-inclusive delivery to the prescribed hospital location.
• Administrative proficiency in completing mandatory government returnable documents, maintaining Central Suppliers Database (CSD) registration, and ensuring active tax compliance.
• Operational readiness to respond to sample requests, provide product certifications, and issue compliant tax invoices upon delivery.

Key Terms & Conditions

80/20 Preference Point System: Evaluation allocates 80 points to price and 20 points to specific socio-economic goals. Full points are granted to enterprises that are at least 51% owned by Black women.

SBD Declaration Forms: Bidders must submit SBD 4 (Disclosure of Interest) and SBD 6.1 (Preference Points Claim Form). Falsified information or failure to disclose relationships with Department of Health employees results in automatic disqualification.

CSD & Tax Compliance: Registration on the Central Suppliers Database is mandatory. Suppliers must maintain valid tax clearance status; inability to verify compliance renders the quotation non-responsive.

Warranty & Delivery Rules: The guarantee period begins only after successful receipt and sign-off at the hospital. Late submissions, expired stock, or second-hand items are strictly rejected. Prices must remain firm throughout the contract period, and all delivery costs must be inclusive in the quoted rate.