Tender Summary: Supply and Delivery of Building Materials

Objectives

The primary objective is to secure a reliable supplier capable of providing essential construction and maintenance materials to facilitate minor structural repairs, specifically focusing on door and window upkeep, at the Othobothini Community Health Centre under the KwaZulu-Natal Department of Health.

Scope

This is a once-off quotation covering the supply and delivery of thirty-four distinct building material items. The scope encompasses:

• Fasteners & Hardware: Dry wall nails, barge board nails, ball & nuts, rivet pins, window stays/handles, and door locks.
• Sealants & Fillers: White clear silicone, crack filler, and polly filler (10kg packs).
• Paints & Coatings: Road marking paints (white, yellow, red, black in 5L containers), red steel paint, white wall paint (25L), and white ceiling paint (25L).
• Finishing & Structural Boards: Flash boards, barge boards, joint/flussher boards, white cornices, shutter boards, and Rhino ceiling boards.
• Tools & Accessories: Painting brushes (small, medium, large), steel wire brushes, inside calipers, and gasket maker.

All items must be delivered directly to the designated health centre facility.

Technical Requirements

• All goods must be new, unused, and free from manufacturing or workmanship defects.
• Products must have a minimum remaining shelf life of six months upon delivery; expired or second-hand items are strictly prohibited.
• Materials must meet durability and longevity standards and comply with relevant South African National Standards (SANS/SABS) where applicable.
• Bidders must explicitly confirm compliance with the attached specification schedule using a yes/no declaration.
• Quoted prices must be all-inclusive, covering VAT (if registered), packaging, handling, and full delivery to the site.
• Successful suppliers must issue compliant tax invoices containing mandatory SARS-prescribed details, including serialized numbering and department order references.
• Goods remain subject to inspection, testing, and analysis by the purchaser prior to acceptance.

Skills Requirements

No specialized technical certifications, professional licenses, or advanced engineering skills are mandated. The requirement focuses on standard commercial capability, including inventory management, logistics coordination, and adherence to public sector procurement compliance. Suppliers must demonstrate administrative proficiency to accurately complete mandatory returnable documents, maintain active Central Suppliers Database (CSD) registration, and navigate government evaluation protocols.

Key Terms & Unusual Conditions

• 80/20 Preference Point System: Evaluation weights price competitiveness at 80 points and specific transformation goals at 20 points. Full points are awarded exclusively to enterprises at least 51% owned by Black persons with disabilities.
• SBD Documentation: Standard Bidding Documents (SBD 4 and SBD 6.1) require full disclosure of any state employee interests and formal claims for disability ownership preferences. Missing proof results in zero preference points but does not automatically disqualify the bid.
• Anti-Collusion & Cover-Quoting Rules: Submitting multiple quotations through affiliated or linked entities is strictly prohibited. Violation constitutes fraud, triggering immediate disqualification and potential ten-year procurement bans.
• Late Delivery Penalties: Delays incur daily financial deductions calculated using the current prime interest rate applied proportionally to the delayed portion's value.
• Once-Off Contract Validity: This is a single-delivery quotation rather than a framework agreement. All submitted quotes remain valid for ninety days from the closing date.