Tender Summary: Clear and Blue Garbage Bags

Objectives

The primary objective is to procure durable, recycled plastic refuse bags to support routine waste management operations at the General Justice Gizenga Mpanza Hospital warehouse. The procurement aligns with provincial health supply chain standards, emphasizing cost-effectiveness, product quality, and compliance with national transformation and procurement legislation.

Scope

This is a one-off supply contract for the delivery of:

• 2,000 packets of clear garbage bags
• 800 packets of blue garbage bags

Each packet contains 100 bags. Delivery must be completed directly to the hospital warehouse, with all freight, handling, and insurance costs factored into the quoted price. The quotation validity period is 90 days from the closing date, and pricing must remain firm throughout this period.

Technical Requirements

• Clear Garbage Bags: Plastic refuse bags, transparent colour, dimensions 760mm × 910mm × 40 microns, 100 per pack, manufactured from recycled material, and rated for good quality.
• Blue Garbage Bags: Plastic refuse bags, blue colour, dimensions 970mm × 760mm × 40 microns, 100 per pack, manufactured from recycled material, and rated for good quality.
• All supplied items must be new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Bidders must formally indicate compliance with the specification in writing; non-compliance results in automatic disqualification.
• A clear colour photograph of the product must accompany the bid submission. Physical samples will be requested electronically only for shortlisted bidders during the final evaluation stage.

Skills and Experience Requirements

• Proven Delivery Capacity: Submission of at least one valid purchase order and corresponding delivery note demonstrating prior supply experience to either a public or private healthcare facility.
• Regulatory Compliance: Active registration and verification on the Central Suppliers Database (CSD), along with a valid Broad-Based Black Economic Empowerment (B-BBEE) status certificate or affidavit, and SARS tax clearance documentation.
• Administrative Proficiency: Ability to accurately complete all mandatory statutory returnable documents (including SBD forms) without omissions or alterations.
• Risk Management Awareness: Bidders with a history of unjustified delivery defaults will be classified as defaulter suppliers and excluded from further evaluation.

Notable Terms and Conditions

80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Full preference points are granted exclusively to enterprises that are 100% owned by Black Africans. This system ensures transformation targets are integrated into standard commercial evaluations.

Sample-Driven Final Award: Unlike conventional tenders where the lowest compliant bidder wins automatically, this process requires the top three scoring bidders to submit physical samples. Only fully compliant samples secure the contract. If all three fail, the next three highest scorers are invited; complete sample failure triggers a full re-advertisement.

Delay Penalties & Anti-Collusion Measures: Late deliveries incur daily financial deductions calculated at the prevailing prime interest rate until fulfillment. Additionally, strict algorithmic checks detect cover-quoting (multiple bids from related entities), which constitutes fraud and results in immediate disqualification and potential public sector exclusion.