Objectives

The primary objective is to procure and deliver high-quality clear polythene plastic bags for routine cleaning operations at Grey’s Hospital. The procurement aims to maintain consistent supply levels, support hospital hygiene standards, and align with provincial health department supply chain policies while promoting equitable economic participation through structured preferential procurement.

Scope

The contract encompasses the supply of twenty (20) bales of clear polythene bags, comprising two hundred and fifty (250) units per bale, totaling five thousand (5,000) units. Delivery must be made directly to Grey’s Hospital within the agreed timeframe following contract award. The scope includes all packaging, freight, insurance, and incidental services necessary to deliver the goods in compliant condition. Bidders must adhere to standard public sector procurement frameworks, including mandatory administrative submissions, tax clearance verification, and potential post-evaluation sample testing.

Technical Requirements

• Product must be new, unused, and conform to the specified dimensions of 280 x 305 x 32 millimetres.
• Material must be clear polythene suitable for general cleaning applications.
• Goods must retain a minimum shelf life of six months from the date of delivery.
• Packaging must withstand transit conditions and clearly display purchaser and consignee details.
• Compliance with relevant South African National Standards (SANS/SABS) is required where applicable.
• Successful bidders may be requested to submit physical samples for quality verification; failure to comply results in disqualification.
• All quotations must remain valid for ninety (90) days and include an all-inclusive delivered price.
• Bidders must provide proof of Central Suppliers Database (CSD) registration and SARS tax compliance.

Skills Requirements

No specialized technical or professional skills are explicitly mandated for this supply contract. However, bidders must demonstrate competent supply chain management capabilities, including reliable logistics coordination, inventory handling, quality control, and strict adherence to public procurement administrative procedures. Familiarity with government contracting obligations, tax compliance reporting, and preferential procurement documentation is essential.

Key Terms & Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points based on competitive pricing and 20 points for specific socio-economic goals. Full points are awarded to enterprises at least 51% owned by Black people, requiring valid BBBEE verification or sworn affidavit.
• Prime Interest Rate Penalty: Late deliveries incur daily financial penalties calculated using the prevailing prime interest rate until actual delivery is completed.
• Sample Verification Protocol: Post-evaluation, the top three scoring bidders may be contacted to submit physical samples. Strict compliance with sample submission deadlines and documentation is mandatory.
• Conflict of Interest Declaration (SBD 4): Bidders must formally disclose any personal or business relationships with KwaZulu-Natal Department of Health officials; failure to declare constitutes grounds for disqualification.