Tender Summary: Coating of Floors Using Polyurethane at Roodepoort Theatre

Title: Coating of Floors Using Polyurethane at Roodepoort Theatre

Closing Date: 15 September 2025, 12:00

1. Objectives

• Provide a durable, slip‑resistant polyurethane coating solution for floors at Roodepoort Theatre.
• Deliver a cost‑effective, quality outcome that complies with Joburg City Theatres’ policies and procurement framework.
• Ensure safe site practices, timely delivery, and compatibility with existing theatre operations and infrastructure.

2. Scope of Works

The scope includes two main components:

1. A. Coating of paving at Roodepoort Theatre canopy using polyurethane system (approximately 520 m²)
• Prepare the surface by removing dirt and dust to receive vapor stop primer to seal paving joints.
• Apply self‑leveling screed on paving to achieve an even level.
• Apply sealer primer on the self‑leveling screed (approximately 580 m²).
• Apply 4 mm polyurethane coating and scatter non‑slip sand, installed per manufacturer specifications.
2. B. Artificial grass installation (approximately 230 m²)
• Prepare paving area by cleaning and removing dust; ensure surface is level.
• Install artificial grass (12 mm) polyethylene in red color using approved bonding agent.
• Install aluminium strip joints to trim the artificial grass; provide a competent site manager approved by JCT.
• Remove debris and rubble; maintain a tidy site; coordinate work around theatre productions; provide optional after‑hours work if required; OH&S compliance; protect existing infrastructure.

3. Technical and Compliance Requirements (Key Technical Aspects)

• : Clean surface; apply vapor stop primer; apply self‑leveling screed; prime the screed; apply 4 mm polyurethane coating with non‑slip sand.
• : Adhere to manufacturer specifications for polyurethane coating and non‑slip aggregate application; ensure adequate curing and slip resistance.
• : Maintain a competent site manager on site; manage debris removal; ensure safe interaction with ongoing theatre activities; comply with OH&S regulations.
• : Protect existing infrastructure; coordinate work around theatre productions; minimize disruption to ongoing performances.
• : Submissions must address the RFQ requirements, including MBD forms, tax compliance, CIDB registration, BBBEE, and other compulsory documents as specified in the tender package.

4. Compliance, Qualifications and Technical Standards

• : Tenderers must be CIDB registered with a class of construction works 1GB or higher (or be capable of attaining this prior to closing).
• : Provide a minimum of five (5) projects/references of similar scope completed between 2018 and 2024; references must be verifiable and on client letterhead.
• : Submit a valid COIDA letter of good standing; provide a valid BBBEE certificate or sworn affidavit; provide a valid Tax Compliance Status (PIN) or Tax clearance; comply with OH&S Act requirements; provide insurance as applicable.
• : Prices must be VAT inclusive; fixed for the contract period (no unapproved price escalations); inclusive of delivery to the indicated address; adhere to the 80/20 preferential points system (Price 80, Specific Goals 20).
• : Complete and attach compulsory MBD forms (MBD1, MBD4, MBD6.1, MBD8, MBD9) and any additional documents listed in the tender checklist; ensure all alterations are signed and dated on the bid form.

5. Site Visit and Enquiries

• : 05 – 11 September 2025; bidders must make appointments via [email protected] before 12:00 on 11 September 2025.
• : Keabetswe Phuti, [email protected].

6. Submission Details

• : Tender Box, Joburg Theatre Complex, 01st Floor, Loveday Street, Braamfontein.
• : 15 September 2025 at 12:00.
• : Sealed quotations marked with RFQ number; submitted on official forms; ensure all mandatory documents are attached and signed.

7. Evaluation and Preference Points

The tender uses the 80/20 preference points system:

• Price: Up to 80 points
• Specific Goals (e.g., B‑BBEE, HDI ownership, gender, youth, disability): Up to 20 points

8. Important Notes

• Prices quoted must be firm for the full contract period and VAT inclusive.
• Non‑compliance with compulsory documentation may lead to disqualification.
• Prices must include delivery and be in South African Rand (ZAR).