Objectives

The primary objective of this tender is to conduct a comprehensive technical audit of the existing air conditioning, heating, and ventilation (HVAC) system in the Tower Block of Addington Hospital. The assessment aims to identify root causes of system deficiencies and failures, evaluate system design, installation quality, equipment condition, operational performance, and statutory compliance. The findings will inform practical remedial solutions with associated costs, overseen and endorsed by a registered HVAC professional.

Scope

The scope of work includes:

• Technical Conditional Assessment: An independent, impartial evaluation of the entire HVAC installation, covering system design, functionality, construction quality, and all associated equipment such as chillers, cooling towers, air handling units, pumps, ductwork, piping, control systems, instrumentation, fans, and ancillary components.
• Assessment of Equipment: Determining age, physical condition, functionality, maintenance history, and operational performance.
• Operational and Maintenance Review: Evaluation of maintenance practices, service records, fault reporting, and operational procedures.
• Assessment Report: Preparation of a detailed report including current system condition, performance evaluation, deficiencies, root cause analysis, recommendations for rectification, technical feasibility, financial implications, and prioritized action plan.
• Technical Specification and Costing: Development of detailed technical specifications and a fully priced Bill of Quantities (BoQ) for recommended corrective measures.
• Professional Oversight: All assessments, reports, and recommendations must be supervised and signed off by a registered HVAC mechanical engineer.
• Handover Documentation: Submission of comprehensive assessment reports, technical specifications, and cost estimates in both electronic and hard copy formats.

Technical Requirements

• Assessment of complete HVAC system including design, installation, and equipment condition.
• Evaluation of statutory compliance and adherence to relevant standards and policies.
• Provision of a root cause analysis for identified deficiencies.
• Preparation of a detailed, justified set of remedial recommendations.
• Development of technical specifications for repairs or rehabilitation.
• Provision of a fully priced BoQ aligned with the technical scope.
• Supervision and sign-off by a professional registered HVAC engineer with minimum six years’ experience.
• All deliverables to be submitted within specified timelines, with the first report within four weeks and complete work within eight weeks of appointment.

Skills Requirements

• Registered Mechanical Engineer with HVAC specialization (ECSA registration preferred).
• Minimum six (6) years’ demonstrable experience in HVAC system design, auditing, and commissioning.
• Competence in HVAC system evaluation, troubleshooting, and root cause analysis.
• Proficiency in preparing technical reports, specifications, and cost estimates.
• Valid SAQCC Gas certification (minimum category B, 6) for chilled water systems.
• Ability to oversee and sign off on technical assessments and reports.
• Effective communication skills for presenting findings and recommendations.