Objectives

The primary objective of this tender is to verify and maintain optimal air quality and sterility standards within two designated operating theatres at Umphumulo Hospital. By conducting standardized airborne particle assessments, the institution aims to ensure compliance with healthcare environmental guidelines, support infection control protocols, and safeguard patient safety during surgical procedures.

Scope

• Conduct particle count testing in Theatre 1 and Theatre 2.
• Perform two complete test cycles per contract period, executed bi-annually with a minimum six-month interval between assessments.
• Submit formal test results directly to the hospital’s Chief Artisan following each evaluation.
• Provide a comprehensive technical report assessing the current condition of the theatre air-handler filtration systems, including actionable maintenance or upgrade recommendations.
• All quoted prices must be inclusive of labour, travel, and incidental logistical expenses.

Technical Requirements

• Services must strictly comply with applicable SABS/SANS standards and the attached specification document.
• Bidders must possess a valid Construction Industry Development Board (CIDB) registration.
• Mandatory submission of updated CIPC registration documents, a Central Supplier Database (CSD) compliance report, and either a B-BBEE verification certificate or a sworn affidavit.
• Provision of at least two verifiable trade references confirming successful, paid-for completion of similar services.
• Detailed documentation of raw particle count data alongside a structured filtration assessment report.
• Adherence to the 80/20 preferential procurement evaluation framework, with pricing and socio-economic compliance forming the basis of scoring.

Skills Requirements

• Proven expertise in clinical environment air quality monitoring and validated particle counting methodologies.
• Competence in diagnosing and evaluating HVAC and air-handler filtration systems specific to medical facilities.
• Ability to interpret test data against regulatory benchmarks and formulate practical, evidence-based engineering recommendations.
• Operational capability to schedule and execute time-sensitive assessments without disrupting ongoing hospital activities.
• Administrative proficiency in compiling compliant technical reports and managing official documentation workflows with hospital technical authorities.

Clarification of Unusual or Complicated Terms

• Particle Count Test: A specialized measurement that quantifies airborne particulate matter (e.g., dust, microbial spores, synthetic fibers) per cubic meter of air. In operating theatres, this ensures the environment meets strict sterility thresholds required for safe surgical interventions.
• Bi-Annual Testing: Requires two full assessments per contract year, explicitly spaced six months apart, rather than a single annual inspection.
• Air-Handler Filtration Report: A technical evaluation of the heating, ventilation, and air conditioning (HVAC) filtration units responsible for maintaining theatre air purity. The report must diagnose system performance, identify deficiencies, and propose corrective actions.
• CIDB Registration: A mandatory South African accreditation for firms providing construction, civil, or related engineering services, verifying legal standing and technical competency.
• 80/20 Preference Point System: A procurement evaluation model where 80 points are allocated based on competitive pricing and 20 points are awarded for specific socio-economic goals, with full points granted to enterprises holding at least 51% Black ownership.