Objectives

The primary objective is to procure and deliver a specified range of equipment and goods to support Micro, Small and Medium Enterprises (MSMEs) within the jurisdiction of Maphumulo Municipality. The municipality seeks to award the contract through a transparent, competitive quotation process while ensuring value for money and alignment with municipal supply chain management policies.

Scope

The tender covers the supply and delivery of various commercial, industrial, and event-related equipment to the municipality’s Supply Chain Management Unit. Required items include:

• Power generation and cleaning appliances (electric generators, washers/vacuums)
• Salon and beauty equipment (hair dryers, LED salon mirrors, chrome styling chairs)
• Sewing and embroidery machinery (industrial, overlocker, domestic, and specialized Brother models)
• Water infrastructure (vertical storage tanks, twin-stage water pumps, Class 4 LDPE piping)
• Digital imaging equipment (SLR cameras)
• Event and seating furniture (Wimbledon chairs, standard black chairs, 50-seater stretch gazebos)

Suppliers must provide unit pricing (excluding and including VAT), specify delivery lead times, and ensure all goods meet standard commercial quality specifications. Price submissions are final, and any post-submission alterations will result in disqualification unless formally countersigned by the bidder.

Technical Requirements

Bidders must adhere to strict submission and delivery protocols. Quotations must be delivered physically to the designated municipal reception tender box by the stipulated closing date and time; late submissions will not be considered. All pricing modifications must be manually signed by the bidder to remain valid. Bids must utilize the official municipal forms without retyping or altering layout. The successful supplier will be required to execute a formal written contract. Goods must be delivered to the specified municipal address within the agreed lead time, meeting all functional, safety, and operational standards appropriate for commercial and public use.

Skills and Compliance Requirements

Suppliers must demonstrate full regulatory and administrative compliance. Mandatory documentation includes:

• A valid Central Supplier Database (CSD) registration report (not older than three months)
• A current Tax Compliance Certificate (TCC) with an issued PIN
• Proof of business premises (lease, rental agreement, or sworn affidavit)
• Completed Municipal Bidding Documents covering conflict of interest declarations, past supply chain practice disclosures, and independent bid determination certificates
• A Broad-Based Black Economic Empowerment (B-BBEE) status verification or sworn affidavit
• For foreign-based entities: completion of additional pre-award questionnaires

All claims for preferential points must be substantiated with supporting evidence; failure to provide proof results in zero points awarded. The municipality reserves the right to request documentary proof of any tendering issue and may cancel contracts or recover damages if information is found to be false or fraudulent.

Key Procurement Terms Explained

• 80/20 Preference Point System: A standard South African municipal evaluation framework where 80% of the scoring is allocated to price competitiveness and 20% to socio-economic development goals. Points are awarded for specific ownership criteria, such as businesses owned by women, youth, persons with disabilities, or residents of rural areas and townships. Strict documentary proof is mandatory.
• CSD and TCC PINs: Unique identifiers issued by the South African Revenue Service. The CSD number verifies supplier registration, while the TCC PIN allows the municipality to instantly validate tax compliance status during evaluation.
• MBD Documentation: Standardized municipal bidding templates that legally bind bidders to declare independence from collusion, disclose conflicts of interest, confirm clean procurement history, and claim preference points accurately. These forms must be completed verbatim without alteration.