Objectives

The primary objective is to secure a compliant service provider capable of sourcing, supplying, and delivering designated office equipment and stationery to multiple municipal departments. The procurement aims to ensure operational readiness through timely delivery, adherence to municipal supply chain regulations, and alignment with national preferential procurement policies.

Scope

The tender covers four distinct supply lots:

• Lot 1 – Executive Diaries 2027: Provision of 25 A4 and 10 A5 executive diaries featuring daily page layouts for the Internal Audit Department.
• Lot 2 – Office Bins & Work Wear: Supply of 8 net-type office waste bins and 2 black X-large ladies overalls for the Human Settlements Department.
• Lot 3 – Office Desk: Delivery of one office desk meeting departmental specifications for the Legal Services Department.
• Lot 4 – Stamps: Provision of two date-stamping tools and two text-stamping tools for Fleet Management.

Technical Requirements

• All items must strictly conform to the specified quantities, dimensions, materials, and functional standards outlined in municipal reference documentation.
• Suppliers may be required to submit physical samples or detailed product brochures at any evaluation stage. Failure to provide these within 72 hours of a formal request will result in immediate disqualification.
• Tender pricing must remain binding for a minimum period of thirty (30) days from the submission deadline.
• All submissions must be completed and uploaded electronically through the municipal procurement portal. Fax or manual paper submissions will not be accepted.
• Bidders must be successfully registered on the municipal supplier database prior to contract award. Non-compliance invalidates the submission.
• Acceptance is subject to the municipality's General Conditions of Tender, Conditions of Purchase, and applicable directives.

Skills Requirements

• Proven logistical capability to procure, store, and deliver mixed-category office goods across multiple municipal departments within agreed timeframes.
• Familiarity with public sector procurement compliance, including database registration processes, documentation standards, and preferential scoring frameworks.
• Strong quality assurance and inventory management skills to ensure delivered goods match exact specifications and withstand routine municipal use.
• Administrative efficiency to rapidly respond to sample/brochure requests and maintain accurate pricing validity throughout the evaluation period.

Key Terms & Conditions

80/20 System: A preferential procurement scoring mechanism used in public sector tenders. It allocates evaluation weightings between price competitiveness and socio-economic development targets, significantly influencing final bid rankings.

Dater Colop 55 / Stamp Colop C40 or Approved Equal: Industry-specific model designations for self-inking date and text stamps. The phrase "approved equal" permits suppliers to propose functionally identical alternatives that meet the same durability, ink capacity, impression clarity, and ergonomic standards.

Net Type Office Bins: Wastebaskets constructed from interwired metal or rigid plastic mesh. These designs prioritize ventilation, easy visual inspection of contents, and lightweight durability for high-traffic office environments.