Files, Post-its, Staplers, Pens, Coffee, Push Pins, Drawing Pins

SQ09264011

See details below or the tender documentation

2026-10-01 11:00

Nelson Mandela Bay Municipality

Food and Beverage Supplies, Printing Supplies and Stationery, Supply and Delivery

Eastern Cape, Gqeberha / Port Elizabeth

Nelson Mandela Bay Municipality

Nelson Mandela Bay Municipality Tenders

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Quotation Number: SQ09264011
Buyer: Kana, Miss L [90022170]
Published Date: 22 Sep 2026
Closing Date: 01 Oct 2026
Closing Time: 11:00

 

Document Name Description
Declaration of Interest.
Declaration of bidder's past supply chain management practices.
Certificate of independent bid determination.

 

Item No.QuantityUnitKeywordsDescriptionRequisition
1400.00EACHFILESSupply and deliver lever arch FILES PVC Bantex or approved equivalent A4 70mm x 1450mm (Different colours).


Sample may be requested and must be provided within 72hrs after request.
Brand names of quoted items must be stated - failure to meet minimum requirements will deem the tenderer as non-responsive.

For more information, please contact Ms. Dyam at [email protected]
2027PREQ01297
21200.00EACHPOST-ITSSupply and deliver POST-IT memo cubes 3m 73x73mm.


Sample may be requested and must be provided within 72hrs after request.
Brand names of quoted items must be stated - failure to meet minimum requirements will deem the tenderer as non-responsive.

For more information, please contact Ms. Dyam at [email protected]
2027PREQ01294
315.00EACHSTAPLERSSupply and deliver heavy duty STAPLERS.


Sample may be requested and must be provided within 72hrs after request.
Brand names of quoted items must be stated - failure to meet minimum requirements will deem the tenderer as non-responsive.

For more information, please contact Ms. Dyam at [email protected]
2027PREQ01292
45000.00EACHPENSSupply and deliver black retractable PENS 1.0mm medium point in boxes of 50.


Sample may be requested and must be provided within 72hrs after request.
Brand names of quoted items must be stated - failure to meet minimum requirements will deem the tenderer as non-responsive.

For more information, please contact Ms. Dyam at [email protected]
2027PREQ01291
580.00200 GRAMCOFFEESupply and deliver COFFEE freeze dried in 200g bottles.


Sample may be requested and must be provided within 72hrs after request.
Brand names of quoted items must be stated - failure to meet minimum requirements will deem the tenderer as non-responsive.

For more information, please contact Ms. Dyam at [email protected]
2027PREQ01290
6100.00EACHPUSH PINSSupply and deliver PUSH PINS E20 (BA3001).


Sample may be requested and must be provided within 72hrs after request.
Brand names of quoted items must be stated - failure to meet minimum requirements will deem the tenderer as non-responsive.

For more information, please contact Ms. Dyam at [email protected]
2027PREQ01282
720.00EACHDRAWING PINSSupply and deliver DRAWING PINS 100 per box.


Sample may be requested and must be provided within 72hrs after request.
Brand names of quoted items must be stated - failure to meet minimum requirements will deem the tenderer as non-responsive.

For more information, please contact Ms. Dyam at [email protected]
2027PREQ01288

 

  • BEFORE COMPLETING THIS FORM, SERVICE PROVIDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF SPECIFIC GOALS, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATION OF 2022 THE 80/20 SYSTEM APPLIES TO THIS TENDER.
  • Acceptance of this tender submission is subject to the General Conditions of Tender and Conditions of Purchase.
  • Acceptance of this tender is subject to successful registration on the Nelson Mandela Bay Supplier Database.
  • For further information to register, please call the Compliance Section @ 041 506 3274
  • Failure to comply with these conditions may invalidate your tender submission.
  • All tender prices should be valid for a minimum period of thirty (30) days from date of tender.
  • ALL TENDER RESPONSES SHOULD BE COMPLETED ONLINE AND NO FAX SUBMISSIONS WILL BE ACCEPTED BY THE SUPPLY CHAIN UNIT.

 

Go to this address to apply for this tender: https://inftenders.nelsonmandelabay.gov.za/

Tender Summary

Objectives

The primary objective of this tender is to procure and deliver essential office stationery, administrative tools, and refreshments to support the operational workflow of the Nelson Mandela Bay Municipality’s Budget & Treasury Directorate. The municipality seeks a compliant, reliable supplier capable of meeting standardized specifications, adhering to municipal procurement regulations, and ensuring timely delivery.

Scope

The tender covers the supply and delivery of seven distinct categories of goods across varying quantities:

  • Lever Arch Files: 400 units, PVC construction, Bantex or approved equivalent, A4 format, 70mm spine, 1450mm length, available in multiple colours.
  • Post-it Memo Cubes: 1,200 units, 3M or equivalent, 73x73mm dimensions.
  • Heavy-Duty Staplers: 15 units, industrial-grade specification.
  • Black Retractable Pens: 5,000 units, 1.0mm medium point, supplied in boxes of 50.
  • Freeze-Dried Coffee: 80 units, packaged in 200g bottles.
  • Push Pins: 100 units, model E20 (BA3001).
  • Drawing Pins: 20 units, packaged at 100 per box.

Technical Requirements

  • All quoted items must explicitly state the brand name; omission renders the submission non-responsive.
  • Physical samples may be requested by the municipality and must be provided within 72 hours of notification.
  • Pricing must remain fixed and valid for a minimum of 30 days from the tender submission date.
  • All responses must be submitted exclusively through the municipality’s designated online portal; fax or physical submissions will be rejected.
  • Contract award is conditional upon successful registration on the Nelson Mandela Bay Supplier Database, which verifies business legitimacy, tax compliance, and banking details.
  • Bidders must comply with the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulation of 2022.

Skills Requirements

No specialized technical certifications or professional qualifications are mandated. Suppliers must demonstrate standard commercial logistics capabilities, including inventory management, quality assurance, and efficient distribution networks. Bidders must also possess the administrative capacity to comply with digital submission protocols, rapidly fulfill sample requests, and navigate municipal supplier registration procedures.

Clarification of Key Terms

  • 80/20 System: A preferential procurement scoring model where 80% of evaluation points are allocated to price competitiveness and 20% to historical performance or socio-economic development goals, as mandated by national procurement policy.
  • Non-Responsive Tender: A submission that fails to meet mandatory baseline requirements (such as missing brand declarations or inadequate product samples) and is automatically disqualified without further review.
  • Online-Only Submission: Requires all tender documentation to be uploaded via the municipality’s electronic procurement platform; alternative formats are strictly prohibited.
  • Supplier Database Registration: A mandatory pre-contract verification step where vendors must authenticate their legal status, financial standing, and operational details in the municipality’s central vendor registry before payment or delivery can proceed.
This summary is AI generated. Download the tender documents for all the information.

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