Objectives

To secure the short-term hire of three 6-metre containers for municipal operational use through a transparent, compliant, and cost-effective quotation process, while adhering to national and municipal supply chain management regulations.

Scope

The contract covers the rental of three (3) standard 6m containers. Suppliers must provide daily, weekly, and monthly rental rates, inclusive of delivery and collection within a designated radius. The total estimated contract value will not exceed R300,000.00. The agreement encompasses logistics, routine maintenance during the hire period, and return procedures. Bids remain valid for 90 days, and standard municipal general conditions of contract govern delivery schedules, inspections, warranties, payment terms (within 30 days of invoice submission), penalties for delays, and termination rights.

Technical Requirements

• Provision of three (3) fully functional 6m containers suitable for municipal storage or operational needs.
• Delivery and retrieval within a specified radius at the supplier’s expense.
• Containers must be structurally sound, free from defects in design, materials, or workmanship, and maintained in good working order throughout the rental period.
• Submission of all mandatory compliance documentation: Tax Clearance Certificate, B-BBEE Verification Certificate, CSD registration, and proof of no outstanding municipal debt (MBD 15).
• Adherence to the 80/20 preferential procurement scoring framework.
• Acceptance of standard municipal general conditions, including potential performance security requirements upon contract award.

Skills Requirements

No specialized technical qualifications or professional certifications are explicitly mandated. Suppliers must demonstrate basic logistical capacity to transport, deliver, and retrieve the containers, alongside administrative competence to manage municipal compliance documentation, invoicing, and contractual obligations. Prior experience in equipment rental or logistics is advantageous but not strictly required.

Explanation of Key Procurement Terms

• 80/20 Preference Point System: A standard South African public procurement evaluation method where 80 points are awarded based on price competitiveness, and 20 points are allocated according to the supplier’s Broad-Based Black Economic Empowerment (B-BBEE) status level. Higher empowerment levels yield more points.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) required from the successful bidder within 30 days of contract award. It safeguards the municipality against financial loss if the supplier defaults on contractual obligations.
• Force Majeure: A contractual clause that excuses delayed or failed performance due to unforeseeable, uncontrollable events (e.g., natural disasters, civil unrest), provided the supplier notifies the municipality promptly and takes reasonable steps to mitigate impact.
• Register for Tender Defaulters: A National Treasury database listing suppliers prohibited from doing business with the public sector for up to 10 years due to corrupt practices, fraud, or failure to perform contracts. Suppliers must declare they are not listed.