Objectives

The primary objective of this tender is to procure short-term accommodation services for Johannesburg City Parks and Zoo (JCPZ) personnel or designated stakeholders. The organisation aims to secure a compliant, cost-effective, and reliable hospitality provider to facilitate business travel in Umhlanga, Durban, while adhering to municipal supply chain management regulations and ethical procurement standards.

Scope

• Provision of three-star accommodation, inclusive of daily breakfast, at the Holiday Inn Express in Umhlanga, Durban.
• Accommodation capacity for three (3) occupants per unit.
• Service period: Check-in on Friday, 12 October 2026, and check-out on Sunday, 17 October 2026.
• Restricted exclusively to suppliers previously appointed to the JCPZ Travel Management Services panel (Reference: JCPZ/BS03/2023). New market entrants are ineligible.

Technical Requirements

• Compliance Documentation: Valid municipal rates statement or lease agreement, current COIDA Letter of Good Standing, and active registration on the National Treasury Central Supplier Database (CSD).
• Pricing & Validity: Completed Bill of Quantities (BOQ) with firm, fixed pricing. All quotations must remain valid for thirty (30) days from the closing date.
• Mandatory Forms: Submission of fully completed Municipal Bidding Documents (MBD 1, MBD 3.1, MBD 4, MBD 6.1, MBD 8, and MBD 9) alongside the quotation.
• Evaluation Criteria: Application of the 80/20 Preferential Procurement Policy. Eighty points are allocated to price competitiveness, while twenty points are distributed across two specific goals: ten points for enterprises with 51% or more women ownership, and ten points for suppliers operating within the City of Johannesburg jurisdiction.
• Submission Protocol: Quotations must be physically delivered in sealed, clearly marked envelopes during prescribed time windows. Electronic, telephonic, or late submissions will be automatically disqualified.
• Contractual Safeguards: Suppliers must comply with anti-fraud, anti-fronting, and performance penalty clauses. Non-compliance or misrepresentation may result in contract termination, financial penalties, or blacklisting.

Skills Requirements

No specialised technical or professional skills are explicitly mandated in this quotation request. As this is a call-off contract restricted to an existing travel management panel, bidders are expected to demonstrate established operational capacity in hospitality coordination, reservation management, and corporate travel policy compliance. Proficiency in navigating municipal procurement processes and maintaining statutory labour and tax compliance is assumed as a baseline requirement for panel-approved suppliers.

Key Terms & Definitions

• Panel Restriction: This tender operates as a framework call-off rather than an open competition. Only suppliers already vetted and contracted under the JCPZ Travel Management Services panel may participate.
• 80/20 Preference Point System: A South African public procurement scoring model where 80% of the evaluation score is determined by price, and 20% is allocated to socio-economic development goals (specifically women-owned businesses and local economic participation).
• COIDA Certificate: Proof of compliance with the Compensation for Occupational Injuries and Diseases Act, confirming the bidder meets statutory workplace injury compensation and insurance obligations.
• Fronting: A prohibited practice where individuals or entities falsely claim preferential procurement status by using others as nominal owners or directors without genuine participation. JCPZ enforces strict anti-fronting measures, including immediate contract cancellation and supplier blacklisting.
• MBD Forms: Standardised municipal bidding templates used across South African local governments to ensure uniform compliance, transparent evaluation, and structured documentation of tenders and quotations.