Objectives

The primary objective of this Request for Quotation (RFQ) is to procure scientifically accurate, interactive educational exhibits and technology kits for the Johannesburg City Parks and Zoo. The initiative aims to enhance visitor engagement, particularly among school learners, by providing hands-on demonstrations of core principles in physics, engineering, robotics, and virtual reality.

Scope

The scope covers the supply and delivery of eleven categories of educational equipment. Required items include:

• Physics demonstration apparatus (Burping Wheel, Dizzy Viewer, Step-Up/Step-Down Transformer, Viscosity Tester, Large Newton’s Cradle, Rotating Magnetic Field device).
• Immersive learning hardware (Meta Quest 3S Virtual Reality Headsets).
• STEM/STEAM robotics and coding platforms (LEGO Education SPIKE Prime Sets, VEX V5 Classroom Kits, Makeblock mBot Arduino kits, BBC Microbit computers).

Quantities range from one to five units per item. All goods must be delivered to the client’s designated facility within the City of Johannesburg, with freight and logistics costs fully incorporated into the quoted price.

Technical Requirements

Bidders must satisfy stringent procurement, compliance, and performance standards:

• Mandatory Documentation: Completion of all prescribed Municipal Bidding Documents (MBD 1, 3.1, 4, 6.1, 8, and 9), a valid COIDA Letter of Good Standing, proof of residential address for all directors, and a registered Central Supplier Database (CSD) vendor number.
• Pricing & Validity: Only firm, fixed prices are acceptable. Quotations must remain binding for thirty (30) days post-closing. Delivery expenses must be embedded in the total bid amount.
• Evaluation Framework: The 80/20 preferential procurement system applies. Eighty points are awarded for competitive pricing, ten points for enterprises with ≥51% women ownership, and ten points for suppliers operating within the City of Johannesburg.
• Performance & Integrity Clauses: Suppliers must maintain clean supply chain records with no fraud, corruption, or contract defaults in the preceding five years. The client maintains a restricted supplier database and reserves the right to terminate contracts, impose monetary penalties, or blacklist entities for poor performance, misrepresentation, or fronting.

Explanation of Key Terms: Fronting refers to unethical practices where an unqualified bidder uses another entity’s credentials or certifications to secure public contracts; such arrangements trigger automatic cancellation and blacklisting. COIDA denotes the Compensation for Occupational Injuries and Diseases Act, requiring proof of employer registration and active compliance with the national compensation fund. CSD is the National Treasury’s centralized supplier registry used to verify tax and regulatory compliance.

Skills Requirements

The tender does not mandate specialized technical or instructional design qualifications. However, bidders must demonstrate adequate logistical and operational capacity to source, transport, and safely deliver fragile electronic and mechanical educational equipment. Basic familiarity with STEM robotics assembly, VR headset configuration, and exhibit calibration is implicitly expected to ensure immediate usability upon arrival. No formal engineering, teaching, or maintenance service levels are contractually required unless separately negotiated.