Objectives

The primary objective of this tender is to secure a reliable, cost-effective supply of 1-liter plastic jerry cans to support municipal operational requirements. The procurement exercise aims to achieve optimal value for money while strictly complying with the Nelson Mandela Bay Municipality’s supply chain management policies and national preferential procurement legislation.

Scope

The scope covers the supply and delivery of two thousand (2,000) units of 1-liter plastic jerry cans. Bidders must submit their proposals exclusively via the municipality’s electronic procurement platform. Contract award is conditional upon the successful registration of the winning bidder on the Nelson Mandela Bay Supplier Database. All quoted prices must remain valid for a minimum of thirty days from the tender submission date.

Technical Requirements

• Product Specification: Delivery of 2,000 each of 1-liter capacity plastic jerry cans conforming to standard municipal quality, durability, and safety expectations.
• Sample Provision: Following the closing date, the municipality may request physical samples or product brochures. These must be submitted within three working days of the request, or within any alternative timeframe formally agreed upon in writing with the project manager. Failure to comply will render the bid non-responsive.
• Submission Method: All tender documentation and responses must be completed and uploaded electronically. Fax submissions are explicitly rejected.
• Pricing Validity: Submitted unit prices must remain binding for at least thirty days from the closing date.

Skills Requirements

This tender does not require specialized engineering certifications or highly technical expertise. Instead, it demands core supply chain and administrative competencies, including:

• Proven capability in sourcing, manufacturing, or distributing standardized plastic containers at scale.
• Efficient logistics planning and delivery coordination to fulfill the specified quantity within agreed timeframes.
• Administrative proficiency to navigate online procurement portals and respond promptly to sample or documentation requests.
• Familiarity with municipal procurement compliance, including tax clearance, B-BBEE certification, and supplier registration processes.

Explanation of Key Terms

• 80/20 System: A preferential procurement scoring model where eighty percent of evaluation points are allocated to price competitiveness, and twenty percent are reserved for socio-economic advancement objectives, such as prioritizing black-owned, women-owned, or locally based enterprises.
• Nelson Mandela Bay Supplier Database: A mandatory vendor registration portal maintained by the municipality. Suppliers must complete this registration prior to contract award to verify compliance with legal, financial, and regulatory standards.
• Non-Responsive Bid: A submission that fails to meet mandatory procedural or substantive requirements (such as missing the deadline for sample provision). Such bids are automatically disqualified and excluded from further evaluation.