Objectives

The primary objective is to appoint a qualified external service provider to deliver handyman and general maintenance services at municipal facilities. The appointment aims to supplement internal municipal capacity while ensuring lawful, transparent, and value-for-money procurement. The contract prioritizes compliance with applicable legislation, occupational health and safety standards, recognized industry procedures, and the delivery of durable, high-quality workmanship backed by post-completion guarantees.

Scope of Work

The scope covers general maintenance and specific installation works at the Connor Street Office, including:

• Installation of 150mm PVC double skirting trunking for power and data cabling in designated basement compartments.
• Supply and installation of 3-core 2.5mm PVC power wiring routed within skirting systems.
• Installation of normal and dedicated UPS power plug socket faceplates.
• Supply and delivery of ten Cat 6 network points.
• Installation of single trunking for power supply in the cleaners’ compartment.
• Supply and installation of locker cabinets with overhead shelving and wall-mounted brackets.
• Installation of cupboard cabinets with worktops, doors, and shelving compartments.
• Fitting of under-sink shelving and installation of a 25-litre geyser with full electrical connections.
• Ongoing as-needed general maintenance and repair services across municipal buildings.

Technical Requirements

• All materials and products must comply with South African National Standards (SABS) or equivalent recognized industry standards.
• Strict adherence to the Occupational Health and Safety Act is required, including the use of appropriate personal protective equipment (PPE) and maintenance of toolbox talk and incident reporting records.
• A written workmanship guarantee must be provided, covering defects arising from poor installation or non-compliance with the approved scope. Rectification must occur at no additional cost during the guarantee period.
• Work is subject to municipal inspection prior to formal acceptance. Identified deficiencies must be corrected at the service provider’s expense.
• Full compliance with the Municipal Finance Management Act, Municipal Supply Chain Management Regulations, and relevant municipal policies is mandatory.

Skills and Experience Requirements

• Minimum Construction Industry Development Board (CIDB) grading of 1GB or higher, scaled to project value and complexity.
• Proven experience in building-related maintenance, including painting, ceiling repairs, roofing, tiling, glazing, door and lock installations, and basic electrical/mechanical fittings.
• Ability to interpret technical specifications, follow municipal instructions, and execute tasks safely within stipulated timeframes (typically two weeks to one month per assignment).
• Strong competency in delivering professional craftsmanship that meets durability and safety benchmarks.

Key Terms and Conditions

80/20 Preferential Procurement System: Evaluation uses a weighted scoring model where 80 points are allocated to price competitiveness and 20 points to specific socio-economic goals. These goals prioritize 100% black-owned enterprises, Reconstruction and Development Programme alignment, and the promotion of local businesses, youth, women, and persons with disabilities.

CIDB Grading: The Construction Industry Development Board grading classifies contractors by financial turnover and operational capacity. A 1GB grade indicates suitability for small-scale building and maintenance projects up to a defined monetary threshold.

Standard Bidding Documents (MBD Forms): Bidders must submit prescribed municipal forms covering tax compliance, declaration of interest, independent bid determination, and past supply chain management practices. Failure to provide certified, completed forms results in automatic disqualification.

Contract Duration: Appointments are short-term, lasting approximately two weeks to one month, or as directed via individual purchase orders. Extensions require written municipal approval.