Objectives

The primary objective is to secure a reliable, one-off supply of clinical-grade sanitary maternity pads designed for postpartum care. The procured items will be utilised at Port Shepstone Hospital to effectively manage heavy vaginal bleeding following childbirth, ensuring patient safety, hygiene, and compliance with provincial health standards.

Scope

This quotation covers the supply and delivery of 5,400 packets (each containing 12 individual pads) directly to the hospital's Supply Chain Management department. Deliveries must be made during operational hours (07:30–15:00) on weekdays, strictly excluding weekends and public holidays. The successful bidder bears all transportation and logistics costs, which must be fully incorporated into the quoted unit price. The contract is structured as a single transaction with no automatic renewal.

Technical Requirements

• Product Specification: Post-delivery maternity towels/pads manufactured without adhesive loops.
• Dimensions: Exactly 300mm x 100mm.
• Packaging: 12 units securely packed per packet.
• Quality Certification: Must comply with SABS/SANS standards or equivalent recognised quality benchmarks. Certified documentation must accompany the submission.
• Shelf Life: All supplied stock must retain a minimum of six months' validity from the date of delivery. Expired or near-expiry goods are automatically disqualified.
• Condition: Only new, unused, and unopened products will be accepted.
• Sample Verification: The top three scoring bidders may be formally requested to submit physical samples for independent testing and specification matching.

Skills and Qualification Requirements

While this is a goods supply tender, bidders must demonstrate organisational capacity and regulatory compliance through the following mandatory credentials:

• Regulatory Licensing: A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the wholesale or distribution of medical devices.
• Supplier Registration: Active, verified registration on the Central Suppliers Database (CSD) with a compliant status report.
• Corporate Documentation: Current CIPC registration documents and a valid B-BBEE status certificate or sworn affidavit.
• Demonstrated Experience: At least one verifiable order confirmation and corresponding delivery note proving prior supply of similar goods to a public or private healthcare facility.
• Tax Compliance: Verified SARS tax clearance status, validated through the CSD system.
• Administrative Compliance: Full completion of all prescribed Standard Bid Document (SBD) forms, including conflict-of-interest disclosures and preference point claim forms.

Explanation of Unusual or Complicated Terms

• SAHPRA Licence: A statutory permit required by South African law for any entity involved in the commercial handling of medical devices, ensuring products meet national safety and efficacy standards.
• CSD (Central Suppliers Database): A national Treasury-maintained electronic registry used exclusively for government vendor onboarding, tax compliance verification, and B-BBEE validation.
• 80/20 Preference Point System: A procurement scoring methodology where 80 points are awarded based on competitive pricing and 20 points are allocated for designated socio-economic transformation goals (specifically, full points for enterprises with ≥51% Black ownership).
• SBD Forms: Standardised administrative templates mandated by National Treasury to enforce transparency, declare potential conflicts of interest, verify supplier legitimacy, and calculate preferential procurement points.
• Prime Interest Penalty Clause: A contractual risk mitigation measure stipulating that any delay in delivery will incur daily financial deductions calculated at the prevailing prime lending rate until the goods are successfully received.