Objectives

The primary objective of this tender is to appoint a qualified supplier for the timely provision and delivery of electrical goods to Stellenbosch Municipality. The procurement process aims to achieve value for money while complying with municipal supply chain management policies, the Preferential Procurement Policy Framework Act, and Broad-Based Black Economic Empowerment (B-BBEE) regulations.

Scope

The contract covers the supply and delivery of twenty-seven distinct electrical items, including power surge multi-plugs, extension cords, plug adapters, LED surface and panel lights, circuit breakers, portable inverters, plug adaptors, and high-voltage contact detectors. Quantities per item range from one to two hundred units. Deliveries are scheduled to commence during the 2026/2027 financial year. The municipality reserves the right to reduce order quantities to remain within a R300,000 budget threshold. All quoted prices must be firm, inclusive of VAT, and valid for ninety days post-closing.

Technical Requirements

• Bidders must strictly adhere to the minimum specifications detailed in the pricing schedule, including exact wattages, dimensions, voltage ratings, lumens, IP ratings, cord lengths, and functional features such as dimmability, overload protection, and self-test capabilities.
• Orders must be fulfilled within seven days of placement. Failure to deliver on time may result in contract cancellation, suspension from the municipal supplier database, and financial liability for any excess costs incurred by the municipality to source replacements.
• Non-compliance with any specification will automatically invalidate the bid. Alternative product offers may be submitted but are not guaranteed acceptance.
• Bidders must provide at least one written reference letter confirming prior successful delivery of similar electrical goods valued at approximately R100,000.
• Mandatory compliance documentation includes Tax Compliance Status (TCS) or CSD registration, B-BBEE proof, declaration of past supply chain management practices, certificate of independent bid determination, and proof of no outstanding municipal debt exceeding ninety days.

Skills Requirements

This tender is strictly for the supply and delivery of goods; it does not require installation, maintenance, or specialised electrical labour. Consequently, no trade certificates or artisan registrations are mandated. Bidders must demonstrate adequate logistical capacity, inventory management capabilities, and administrative competence to handle municipal compliance requirements, invoicing, and prompt dispatch. Joint ventures, consortia, or partnerships must ensure all participating entities meet the same compliance and documentation standards. Foreign suppliers must designate an accredited South African representative and complete pre-award tax questionnaires.

Notable Terms and Specialised Products

• 80/20 Preference Point System: Bid evaluation allocates 80 points to price competitiveness and 20 points to socio-economic preferences. Ten points are awarded for B-BBEE status level contribution, and ten points for suppliers whose business premises are located within the Stellenbosch municipal boundary (WC024).
• High-Voltage Contact Detector (Item 16): A specialised electrical safety testing device designed for sinusoidal high-voltage systems ranging from 6.6kV to 132kV. It must automatically activate when voltage is applied to the electrode and include a built-in self-test function.
• Indemnity and OHS Liability Clause: The successful contractor must sign an indemnity form assuming full financial and legal responsibility for any property damage, injury, or loss arising from contract execution. All related insurance costs are borne solely by the contractor, and the municipality is explicitly exempted from claims under the Occupational Health and Safety Act.
• B-BBEE Documentation Rule: Only original, commissioner-certified sworn affidavits or SANAS-accredited verification certificates qualify for preference points. Photocopies of affidavits are explicitly rejected for scoring purposes.