Objectives

The primary objective of this tender is to appoint a reliable supplier for the consistent provision and timely delivery of essential medical consumables and first aid equipment to Stellenbosch Municipality. The procurement process aims to achieve value for money while complying with national preferential procurement legislation, municipal supply chain management policies, and strict quality and compliance standards.

Scope

The scope encompasses the supply and delivery of specified medical goods, including vehicle first aid kits, fabric roller stretch bandages, and plastic plasters. Orders must be fulfilled rapidly upon request, with deliveries expected within seven days. The municipality reserves the right to adjust order quantities or reduce the scope to remain within a R300,000 budget threshold. The contract period is scheduled to commence during the 2026/2027 financial year.

Technical Requirements

• Strict Specification Compliance: Bids must meet all minimum technical specifications outlined in the pricing schedule. Any deviation or non-compliance will automatically invalidate the offer.
• First Aid Kits: Must contain precisely listed items (e.g., cotton wool rolls, cetrimide antiseptic solution, sterile gauze swabs, forceps, bandage scissors, safety pins, triangular and conforming bandages, plaster rolls, non-allergenic tape, assorted plasters, first aid dressings, latex gloves, CPR mouth pieces, eye wash cups, burn dressings) and be supplied with an A4 carry bag, first aid guide, and checklists.
• Bandages & Plasters: Must adhere to exact dimensions, quantities, and packaging requirements specified in the tender schedule.
• Performance & Delivery: Suppliers must guarantee prompt delivery. Failure to deliver within seven days or repeated poor performance may result in contract termination, suspension from the municipal database, and sanctions.
• Documentation & References: Bidders must submit at least one written reference letter confirming prior successful delivery of similar medical goods. All standard municipal compliance forms (tax clearance, B-BBEE proof, independent bid determination, past SCM practice declaration) must be completed and signed.
• Indemnity & Insurance: Successful contractors must sign an indemnity form accepting full responsibility for any damages, injuries, or losses caused to municipal property or personnel. All related insurance costs must be covered by the contractor.

Skills Requirements

While not explicitly itemised, the tender implicitly requires suppliers to demonstrate robust logistical and distribution capabilities for rapid medical goods delivery, inventory management systems capable of fulfilling urgent municipal orders, and quality assurance protocols aligned with healthcare standards. Administrative proficiency in public sector procurement compliance, accurate financial invoicing, and the ability to navigate municipal supply chain regulations are essential. Proven experience in supplying medical consumables to government entities is strongly preferred.

Explanation of Key Terms & Requirements

• 80/20 Preference Points System: A standard South African public procurement evaluation model where 80 points are allocated to price competitiveness and 20 points to socio-economic objectives (B-BBEE status level and local supplier status).
• Locality Preference: Points awarded exclusively to suppliers whose registered business premises are located within the Stellenbosch Municipal boundary (code WC024). Proof requires a valid municipal account or lease agreement.
• B-BBEE Documentation Rules: Proof of Broad-Based Black Economic Empowerment status must be submitted via a SANAS-accredited verification certificate or an original sworn affidavit for Exempted Micro Enterprises (EMEs) and Qualifying Small Enterprises (QSEs). Photocopies of affidavits are rejected.
• Contract Termination Liability (GCC Clause 23.2): If the municipality terminates the contract due to breach or poor performance, the supplier remains financially liable for any excess costs incurred when the municipality procures replacement goods from another supplier.
• OHS Indemnity: Contractors must legally indemnify the municipality against all claims arising from occupational health and safety incidents, in accordance with national OHS legislation.