Objectives

The primary objective of this tender is to procure and deliver movable infrastructure and related services at King Shaka International Airport in Durban during the Sadc Summit scheduled for 3-17 August 2026. The aim is to support the Department of Public Works and Infrastructure in setting up, managing, and dismantling temporary infrastructure for the event, ensuring compliance with security, safety, and operational standards.

Scope

The scope encompasses the supply, setup, management, and removal of various movable infrastructure items including marquees, furniture, lighting, electrical systems, sanitation facilities, and other event-specific equipment. The scope also involves personnel deployment, security clearance, compliance with safety standards, and documentation such as occupancy and structural certificates. The infrastructure must be set up between 5th and 10th August 2026, with event activities on 16th and 17th August, and dismantling completed by 20th August 2026.

Technical Requirements

• Provision of aluminium frame marquees with glass or semi-solid sides, ramps, and draping inside.
• Installation of flooring, carpets, rugs, and lighting fixtures including chandeliers and marquee lights.
• Deployment of furniture such as trestle tables, chairs, couches, coffee tables, and decorative flower arrangements.
• Provision of electrical systems including air conditioners, generators, extension cords, and power points.
• Supply of sanitation facilities including VIP toilets with necessary amenities, wheelchair ramps, and cleaning services.
• Installation of signage, display screens, DSTV streaming, and AV equipment.
• Deployment of personnel including electricians, structural engineers, security clearance officers, cleaners, and technical specialists.
• Compliance with safety standards, including structural, electrical, and occupancy certificates, and adherence to occupational health and safety regulations.
• Provision of security measures, including security clearance for personnel and security of equipment.
• Removal and site restoration by 20th August 2026.

Skills Requirements

• Technical expertise in event infrastructure setup, including marquee installation, electrical wiring, and AV systems.
• Security clearance and compliance with security protocols, including clearance by SSA and adherence to national key point regulations.
• Project management skills for timely setup, operation, and dismantling within specified timelines.
• Occupational health and safety knowledge to ensure safe installation and operation of equipment.
• Experience in managing personnel, including electricians, engineers, cleaners, and security staff.
• Ability to produce and submit required documentation such as occupancy certificates, structural certificates, and safety compliance reports.
• Proficiency in logistics, procurement, and site management to ensure smooth execution of the project.