Objectives

The primary objective is to procure and deliver electrical meters to Mpofana Local Municipality through a formal written quotation process. The municipality seeks to acquire compliant metering equipment while fulfilling its obligations under the Supply Chain Management Policy and the Preferential Procurement Regulations of 2022.

Scope

The tender encompasses the complete supply and delivery of electrical meters. Evaluation occurs in two stages: first, administrative compliance verification, and second, a combined price and preference point assessment using an 80/20 scoring system. The municipality retains full discretion to accept or reject any bid, in whole or in part, and is not obligated to award the contract to the lowest bidder. All submissions must align with municipal procurement standards and include mandatory compliance declarations.

Technical Requirements

• All meters must be supplied pre-mounted on a pole box assembly, which must incorporate a Miniature Circuit Breaker (MCB).
• Bidders must be actively registered on the Central Supplier Database (CSD) to qualify for consideration.
• Technical specifications require prior consultation with municipal engineering staff to confirm exact model and configuration requirements.
• Quotations must include completed municipal bidding forms covering conflict of interest, preference points claims, past supply chain conduct, and independent bid determination.

Explanation of Technical Terms: A pole box is a weatherproof electrical enclosure typically mounted on utility poles to house and protect metering devices and circuit protection components. An MCB (Miniature Circuit Breaker) is an automated safety switch that interrupts electrical flow during overloads or short circuits. The requirement ensures meters arrive ready for immediate, code-compliant installation with integrated circuit protection.

Skills Requirements

No specialized engineering or installation skills are mandated, as the tender is strictly for the supply and delivery of finished metering units. However, successful bidders must demonstrate proven capability in public sector procurement compliance, including accurate documentation handling, CSD registration maintenance, and adherence to preferential procurement scoring criteria. Operational experience in logistics, inventory management, and meeting municipal delivery timelines is essential to fulfill the contract effectively.