Objectives

The primary objective is to invite qualified service providers to submit formal written quotations for the supply and delivery of electrical meters to Mpofana Local Municipality. The procurement aims to secure compliant, competitively priced equipment while advancing municipal supply chain management policies and socio-economic transformation goals through a structured evaluation framework.

Scope

The project covers the supply and delivery of meters pre-assembled onto pole boxes. Each unit must incorporate a Miniature Circuit Breaker (MCB). Tenderers are required to consult the designated municipal official to obtain precise technical specifications prior to finalizing their submissions. The scope encompasses administrative verification, pricing evaluation, and socio-economic preference point claims, culminating in a physical quotation drop-off by the specified deadline. The municipality reserves the right to accept any or all bids, or none at all.

Technical Requirements

• Meters must be supplied fully fitted on pole boxes that include an MCB.
• Bidders must be actively registered on the Central Supplier Database (CSD).
• Submissions must pass an initial administration compliance stage; omission of mandatory information results in immediate disqualification.
• All prescribed municipal bidding declaration forms must be completed, including declarations of interest, preference point claims, past supply chain practices, and independent bid determination.
• Proof supporting claimed preference points (e.g., CIPC certificates, identity documents, medical certificates, proof of residence, and CSD reports) must be attached.
• Pricing must reflect all applicable taxes minus unconditional discounts.

Skills Requirements

No specialized technical or professional skills are explicitly mandated, as the tender focuses on the supply and delivery of standardized goods rather than complex services or construction works. Qualification hinges on regulatory compliance, financial readiness, accurate adherence to product specifications, and proficiency in completing municipal procurement documentation and preference claim forms.

Key Terms & Clarifications

80/20 Preference Point System: A procurement scoring model allocating 80 points to price competitiveness and 20 points to specific socio-economic goals. Points are distributed across four categories: 100% Black-owned businesses, youth-owned enterprises, businesses 100% owned by persons with disabilities, and companies operating within the Mpofana area. Claimed points must be substantiated with documented proof.

MCB (Miniature Circuit Breaker): An automatic electrical switch designed to protect circuits from damage caused by overcurrent or short circuits, commonly integrated into distribution boards and pole-mounted enclosures.

CSD (Central Supplier Database): A national government registry maintained for supplier registration, mandatory for all entities seeking to transact with public sector organs.

Audi Alteram Partem: A legal principle translating to “hear the other side,” referenced in the tender to indicate that due process and fair hearing must be observed before imposing supplier restrictions, contract cancellations, or penalties.